Office Clerk

Company Overview:

Our client is an innovative, medium-sized company and has been one of the leading manufacturers of GNSS, inertial, and indoor positioning systems with electronic origins for over 30 years, used by vehicle and tire manufacturers worldwide to test and validate vehicle performance and safety.

About the role:

As an Office Clerk, you'll be responsible for our client's headquarters in Wetzlar, this full-time position offers administrative support to all company departments, with a particular focus on processing customer orders and supplier invoices.

Responsibilities:

As the Office Clerk your primary responsibilities include:

General Office Support:

• Provide support in day-to-day office operations, including answering phones, managing correspondence, and handling inquiries.

Data Entry:

• Accurately input and maintain data into the company's database and spreadsheets.
• Ensure data integrity and confidentiality at all times.

Filing and Documentation:

• Organize and maintain physical and electronic filing systems.
• Handle incoming and outgoing mail and deliveries.

Scheduling:

• Assist in scheduling appointments, meetings, and conference rooms as needed.
• Coordinate calendars and schedules for office staff.

Record Keeping:

• Maintain accurate records of office expenses, supplies, and inventory.
• Prepare reports as requested by management.

Assistance to Management:

• Provide administrative support to managers and executives, including preparing documents, presentations, and reports.

Customer Service:

• Addressing customer inquiries through phone and email channels.
• Overseeing the entire process of customer orders from receipt to dispatch and payment receipt.
• Verifying supplier purchasing invoices against delivery notes and handling invoice processing.
• Precisely inputting and updating customer details in our proprietary computer system, UNITY.

Office Maintenance:

• Ensure the office environment is clean, organized, and stocked with necessary supplies. 
• Coordinate with vendors for office equipment repairs and maintenance.

Qualifications:

• Excellent attention to detail.
• Prior experience in accounting.
• Strong knowledge of MS Office.
• Fluency in English is preferred.
• Strong communication skills both verbal and written.

Benefits:

• 36.5 working hours/week and 30 days annual vacation.
  
• Employee share program (Participation after the end of the probation period).
• Thorough training.
• A competitive salary.