Executive Assistant to the General Manager - 100% Remote - 40K to 50k

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

• Liaise between General Manager and various departments to facilitate smooth daily operations
• Ensuring all operations are carried on in an appropriate, cost-effective way
• Improving operational management systems, processes and best practices
• Perform quality controls and monitor production KPIs
• Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
• Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
• Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
• Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
• Maintain company confidence and protects operations by keeping information confidential
• Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
• Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
• Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
• Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

• Operational Management
• Minimum experience: 4-5 years working in a fast-paced executive administrative environment
• Minimum Educational Level Required: Bachelor's Degree
• Minimum Career Level Required: Experienced (Manager)
• Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

• Bachelors or masters degree in business administration or equivalent
• Excellent communication skills, good judgment ability and multi-tasking skills
• Work independently, act with appropriate urgency, initiative
• Ability to accommodate working styles and perspectives of diverse individuals
• Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively