Office Assistant / Administrative Clerk

We are seeking a dedicated and organized Office Assistant / Administrative Clerk to join our team. The ideal candidate will provide comprehensive administrative support, ensuring the smooth operation of daily office activities.

Key Responsibilities:

• Communication Management:

  • Answer and direct phone calls; take messages as needed.

  • Greet and assist visitors and clients professionally.

  • Manage incoming and outgoing mail and packages.

• Data Entry and Record Keeping:

  • Accurately enter and maintain data in databases and spreadsheets.

  • Organize and securely maintain physical and digital files and records.

• Scheduling and Coordination:

  • Schedule meetings, manage calendars, and prepare agendas.

  • Assist in organizing company events and appointments.

• Document Preparation:

  • Draft, edit, and proofread correspondence and reports.

  • Prepare presentations and other documents as required.

• Financial Support:

  • Perform basic bookkeeping tasks; experience with financial systems (e.g., Xero) is advantageous.

  • Assist with managing invoices, expenses, and financial records.

• Office Management:

  • Monitor and order office supplies to ensure adequate inventory.

  • Liaise with suppliers and service providers as necessary.

Requirements:

• Educational Background:

  • High school diploma (Grade 12) or equivalent.

  • Additional qualifications in Office Administration or related fields are advantageous.

• Experience:

  • Previous experience in an administrative or office support role.

  • Familiarity with bookkeeping tasks; experience with Xero Financial System is a plus.

• Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

  • Strong organizational and multitasking abilities.

  • Excellent written and verbal communication skills.

  • Attention to detail and a high level of accuracy.

• Personal Attributes:

  • Professional demeanor with strong interpersonal skills.

  • Ability to work independently and as part of a team.

  • Discretion and confidentiality in handling sensitive information.

Salary & Benefits:

• Salary: Market-related, commensurate with experience and qualifications.​

• Benefits: Standard company benefits, including annual leave, sick leave, and opportunities for professional development.​

If you are a proactive individual with a passion for administrative excellence, we invite you to apply for this opportunity.