Our client, a leading Am Law 100 firm, is seeking a Legal Secretary to provide administrative and client service support to attorneys, practice groups, and clients. This position offers the opportunity to work in a highly collaborative and client-focused environment.

Key Responsibilities

• Provide consistent in-office support to foster collaboration, cross-training, and peer-level assistance.
• Manage and coordinate legal practice tasks, projects, and administrative functions.
• Handle billing-related tasks, time and expense entry, opening of new matters, and client meeting coordination.
• Work closely with internal departments (finance, client service center, practice support, etc.) to complete tasks and projects efficiently.
• Draft, edit, and file legal documents and correspondence with courts and agencies.
• Maintain client materials within the document management system.
• Support the client billing process, including proofreading, applying task codes, rate changes, write-offs, and expense reporting.
• Assist attorneys with managing legal and administrative practices, ensuring superior client service.
• Manage scheduling, presentations, and reporting for attorneys and practice groups.
• Provide flexibility and adaptability in handling additional assignments and special projects as needed.

Proficiencies

• Advanced organizational, prioritization, and delegation skills.
• Expert knowledge of grammar, spelling, and punctuation.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of timekeeping, expense processing, and legal billing procedures.
• Familiarity with court, jurisdictional, and agency processes.
• Strong written and oral communication skills with the ability to meet deadlines and support firm standards.

Qualifications

• Bachelors degree preferred.
• At least 4 years of legal secretarial or related legal administrative experience (required).
• Corporate law experience (required).
• Litigation experience (preferred).