Provide Facilities team members support regularly

Ad-hoc tasks for the senior executives including diary management, reporting and expense management

Organizing internal events, mail, office supplies, filing and copying

Deal with incoming calls via the switchboard in a timely and courteous manner

Take and deliver accurate messages, screen calls and transfer to appropriate person

Meet and greet visitors to the office and offer refreshments

Log visitors in the guest book

Book and manage the availability of meeting rooms

Monitor the access of all PB staff, contractors and visitors to the building and escalate any

suspicious circumstances to the Facilities & Security Coordinator (or the FM manager)

Strong and reliable attendance and punctuality records

Qualifications,

Associates in a university degree preferred or proportionate experience

2 to 3 years of receptionist experience in recognized organizations.

Effective written and spoken communication skills in Swahili and English

·Proactive, innovative and energetic self-starter ·

Must be self-managed and confident