Demand Planning VA / Executive Assistant

Schedule: 6AM - 9AM PH time (NZ based)

Key Responsibilities

Role Overview

We are looking for a detail-oriented Demand Planning VA/EA to provide support with international freight coordination, supplier communication, and timeline management. The ideal candidate has experience in supply chain, logistics, demand planning, or a related field and can effectively coordinate multiple moving parts.

Key Responsibilities

• Assist with international freight and shipment coordination.
• Track shipping schedules, delivery timelines, and important deadlines.
• Coordinate with suppliers regarding orders, production, shipment dates, and updates.
• Follow up with suppliers and logistics partners to ensure timelines are met.
• Monitor shipment progress and flag potential delays or issues.
• Maintain accurate records of orders, shipments, and supplier updates.
• Assist with inventory and demand planning-related administrative tasks.
• Communicate updates clearly to the appropriate internal stakeholders.
• Help ensure products and shipments remain aligned with required timelines.

Requirements

• Previous experience in demand planning, supply chain, logistics, procurement, or international freight.
• Experience coordinating with international suppliers.
• Strong organizational and time-management skills.
• Excellent communication and follow-up skills.
• Strong attention to detail.
• Ability to manage timelines and multiple priorities.
• Comfortable working independently with minimal supervision.
• Proficient with common business and productivity tools.

Qualifications

Preferred Qualifications

• Experience with inventory forecasting or stock analysis.
• Experience working with international suppliers and freight forwarders.
• Experience in a VA, EA, or administrative support capacity.
• Familiarity with supply chain management systems or ERP platforms.
• Experience supporting businesses with international operations.

Schedule

2–3 hours per day, 3 days per week

Ideal Candidate

The ideal candidate has hands-on experience with international freight and supplier coordination and understands how to manage timelines across multiple orders or shipments. They should be highly organized, proactive with follow-ups, and able to identify potential delays before they become larger issues.