Real Estate Virtual Assistant (Remote)

We are seeking a highly skilled Real Estate Virtual Assistant (VA) to support our real estate business with administrative, marketing, transaction coordination, and client communication tasks. The ideal candidate is detail-oriented, tech-savvy, and experienced in the real estate industry. This is a fully remote position, providing support to real estate agents, brokers, and investors.

Key Responsibilities:

1. Administrative Support:

• Manage emails, calendars, and scheduling appointments
• Prepare contracts, agreements, and disclosures
• Organize and maintain client and property files
• Data entry and CRM management (e.g., Follow Up Boss, KVCore, Salesforce)
• Handle MLS listing updates and property data entry

2. Lead Management & Client Communication:

• Respond to inquiries via email, phone, and chat
• Pre-qualify leads and schedule appointments
• Follow up with potential buyers, sellers, and past clients
• Manage and update a pipeline of leads in CRM
• Cold calling and appointment setting for agents

3. Transaction Coordination:

• Assist with preparing and reviewing contracts, addendums, and disclosures
• Coordinate with lenders, title companies, and clients
• Track deadlines and ensure a smooth closing process
• Collect required documentation from buyers, sellers, and agents

4. Marketing & Social Media Management:

• Design and post real estate listings on MLS, Zillow, Redfin, and social media
• Create marketing materials (flyers, brochures, email campaigns)
• Manage and schedule content on Facebook, Instagram, LinkedIn, and YouTube
• Run Facebook and Google Ads for property promotions
• Develop and manage real estate blogs and newsletters

5. Market Research & Reports:

• Conduct comparative market analysis (CMA) reports
• Research properties, neighborhood trends, and demographics
• Generate reports on real estate market activity
• Assist in preparing broker price opinions (BPOs)

6. Accounting & Bookkeeping Assistance:

• Track commissions, expenses, and invoices
• Manage rental payments and property management tasks
• Assist with QuickBooks or other accounting software

Required Skills & Qualifications:

• Real estate experience (Preferred: Knowledge of U.S. real estate practices)
• Proficiency in CRM software (e.g., Follow Up Boss, KVCore, Podio)
• Strong knowledge of MLS platforms, Zillow, Redfin, DocuSign
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Experience with social media marketing and content creation
• Proficiency in Google Suite, Microsoft Office, Canva, Adobe, QuickBooks
• Ability to work independently with minimal supervision

Preferred Qualifications:

• Prior experience as a Real Estate VA, Transaction Coordinator, or Listing Assistant
• Familiarity with real estate laws, contracts, and compliance
• Experience in cold calling and lead generation

Work Schedule & Compensation:

• Fully Remote | Flexible schedule based on real estate operations
• Competitive hourly rate ($4 - $10/hr based on experience)
• Potential for bonuses based on performance and closed transactions

If you're a proactive and detail-oriented virtual assistant with a passion for real estate, wed love to hear from you!