The Vinarco Group of Companies (“Vinarco”) are a Manpower, Human Resources Solutions, and Engineering services provider and our Privacy Statement reflects our responsibilities when providing our services.
Vinarco respects the privacy of your personal information/data, and we are committed to treating, collecting, processing, storing and destroying all information in accordance with the Thailand Personal Data Protection Act (PDPA) and the General Data Protection Regulation (GDPR), data protection regulations and codes of conduct.
Introduction
This Data Privacy Statement explains what we do with personal data, It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to all relevant stakeholders.
Our principles for processing personal data are:
o Fairness and lawfulness. When we process personal data, the individual rights of the Data Subjects must be protected. All personal data must be collected and processed in a legal and fair manner.
o Restricted to a specific purpose. The personal data of Data Subject must be processed only for specific purposes.
o Transparency. The Data Subject must be informed of how his/her data is being collected, processed and used.
Our Data Privacy Statement applies to the personal data of our Candidates, Clients, Partners, Website Users, and any other related party whom we may contact that we deem necessary to provide the best service for our business obligations. Please see definitions as follows:
Candidates:
Includes candidates for ALL vacancies advertised or promoted by Vinarco for our Clients or internal hiring purposes. It also includes candidates who directly and willingly sent their CV through/to Vinarco website, Vinarco Recruitment Staff, and/or a job board platform.
Clients:
Covers prospective and current parties that Vinarco provides services to in the course of its business operations.
Partners:
Covers partnerships and companies both independent/individual and corporate who provide services through/to Vinarco
Website Users:
Any individual who accesses Vinarco website www.vinarco.com or any other website under the Vinarco group of companies.
Other parties:
This category might include Candidates’ references or emergency contacts. Vinarco will only contact them in circumstances that we deem necessary.
How do we collect your data?
Vinarco aims to ensure that individuals are aware that their data is being processed, and that they understand how personal data is being collected, processed, handled, and utilized. To these ends, the company has a notice about personal data process, setting out how data relating to individuals is used by the company.
Vinarco most commonly collects personal data from each party directly and through authorized third parties. Various cases are not limited to, and listed below:
Sending a CV through/to Vinarco website/Vinarco Social Media Platforms/Authorized Job board/Vinarco staff
Telephone/email conversation with Vinarco staff
Through references provided by candidates, for verification purposes as indicated in our operating policies
Vinarco may collect personal data such as candidate name, address, email address, phone number, age, gender, date of birth, country of residence, nationality, education history and work experience that is/are not otherwise publicly available.
Only authorized staff of Vinarco that the company deems relevant to the operations of the business will be permitted to access personal information and data, and Vinarco shall not release such personal information and data to any third parties that Vinarco deem irrelevant to business operations.
Cookies and Log Files
Vinarco also use cookies to help us improve the way our website works for our users. When you view our website, we may store some data on your computer in the form of a "cookie" to automatically recognize your PC next time you visit.
If you do not wish to receive cookies, please click “No” on our cookie consent form pop-up when visiting www.vinarco.com
How do we use your data?
Vinarco stores and manages personal data/information in company databases in order to perform services, provide recruitment services and maintain records.
When a candidate has willingly provided their CV to Vinarco through any channel a copy of the CV/resume will be held on file to ensure candidates registered on the Vinarco database are informed of relevant client vacancies we deem a suitable match. By willingly providing Vinarco with a CV, Vinarco may be able to pass your Personal Data onto clients (third-party) for application/review.
In some cases (mostly for manpower contracting), Vinarco will also require details of a candidate's emergency contact person as part of Vinarco HR policies, in the case of an emergency.
We will not collect/store any personal data from you that is unnecessary or irrelevant to business operations.
Vinarco also records client information which includes contact details of client contact person and contact details, such as position name, email addresses, and phone numbers, etc. to enable the delivery of Vinarco services. For reference purposes, correspondence received from emails are stored in our systems/databases in case it is needed for future reference.
How Vinarco may process and share your data?
Vinarco agrees to take responsible and relevant steps to keep all personal data confidential and/or undisclosed, subject to the following.
Vinarco will only disclose personal data to Vinarco staff for the purpose of providing (mainly recruitment) services to candidates and clients of Vinarco. As an example, Vinarco may disclose and/or transfer personal data to third parties under the following circumstances:
a) In the case where Vinarco deems necessary in order to effectively deliver services that we offer:
i. to provide recruitment and/or related services to or for you and to facilitate our recruitment process;
ii. to apply for jobs on your behalf by sending your personal data to our clients for hiring review purposes only;
iii. to inform you about any relevant information, events, promotions, etc.
iv. any other relevant cases where it is deemed necessary to disclose personal data to follow Vinarco business procedures
b) In the case where Vinarco needs to protect and defend its rights and property;
c) In the case where Vinarco considers necessary to do so in order to comply with the applicable laws and regulations
Failure to provide Vinarco with necessary personal data (provided that the data sought is reasonable and relevant to the services being provided), may result in Vinarco not being able to fully provide relevant services.
Personal Data Retention
Vinarco will retain personal data only for as long as is necessary for the purposes set out in this Data Privacy Statement. Vinarco will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce business operating policies.
Rights of Subject
All individuals who are the subject of personal data held by Vinarco group are entitled to:
Right to object:
Vinarco are using personal data in the manner in which we deem it necessary for legitimate intentions to do so, and you do not agree, you have the right to object (with valid evidence and reason). If you wish to object, please file a written request and we will respond to your request within 30 days. Please visit “How to contact us” section in this Data Privacy Statement.
Right to withdraw consent:
Where Vinarco have obtained your consent to process your personal data for certain activities , you may withdraw your consent at any time. If you wish to withdraw consent, please file a written request and we will respond to your request within 30 days. Please visit “How to contact us” section in this Data Privacy Statement.
Right to request erasure:
Subjects are also rightfully allowed to request to erase personal data from Vinarco databases/systems. If you wish to request data erasure, please file a written request and we will respond to your request within 30 days. Please visit “How to contact us” section in this Data Privacy Statement.
How do we protect personal data collected?
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have implemented policies in designed to protect personal data.
In addition, Vinarco are officially ISO9001 certified, and have measures and policies in place regularly safeguard and secure the information we collect.
Changes to our Privacy Statement
It is important to point out that we may amend this Privacy Notice from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.
If you are dissatisfied with any aspect of our Privacy Notice, you may have legal rights and, where relevant, we have described these as well.
How to contact us
If you wish to contact Vinarco with regards to personal data, request for more information, to correct your personal data, please contact:
Tel: +66 (0) 2 285 6240-9
E-mail: DPO@vinarco.com