Responsibilities:

• Perform a range of duties which generally involve planning, coordinating, and managing schedules, meetings or other corporate activity.
• Ensure proper recording of important documents on electronic filing system.
• Maintain an organized archive such that allows for easy retrieval of necessary documents.
• Assist in prioritizing/filter documents based on urgency and impact.
• Assist in coordination of memo out of CMs office including but not limited to CMs speech, townhall events etc
• Assist in review coordination and creation of system for CMs easy review and approval.
• Assist in management of documents into CMs office including but not limited to distribution and alert.
• Assist in intelligence on special issues or research for Country Manager
• Assist in securing information/data across the organization relevant to CMs requests.

Qualifications:

University Degree in any field

• 7 years of working experience with a 2 years experience in the oil and gas industry.
• Specific experience in an executive office is an added advantage.
• Must be able to demonstrate and apply a good understanding of workflow and basic oil and gas documentations in Malaysia
• Fluency in English, both spoken and written is essential.
• Strong personal and interpersonal skills, with flexibility to meet the fluctuating requirements of potential cross-functional support.
• Capable in the following computer programs:

         1. Microsoft Office suite (Word, Excel, PowerPoint, Access, Project.

         2. Experience in document management software is an added advantage