Police Records Specialist

Job Description

To initiate, process, and maintain case filings, legal documents, and correspondence in support of law enforcement activities; provide information and assistance to the public.

Employee has no supervisory responsibilities.

Essential Duties

Prepares criminal cases for presentation to County, District Court, and Probation Offices.

Enters and reviews statistical data for compliance and accuracy with state and federal guidelines for NIBRS reporting.

Provides fingerprinting services to the general public.

Prepares arrest paperwork for dissemination to the Texas Department of Public Safety and FBI.

Prepares and processes applications for permits by accepting fees and performing criminal background checks.

Reviews and approves crash reports, arrest records, and offense reports necessary for processing violations.

Is knowledgeable of abandoned vehicles laws, to include junked vehicles, title information, transfer information, registration of vehicles in various states and impound procedures.

Monitors and maintains the operation of microfilm equipment, scanners, and the filing of duplicate files.

Interprets and applies the laws, codes, policies and procedures related to the processing of criminal court cases.

Reviews citations and complaints to verify the offense type to determine the jurisdiction of charges.

Processes probable cause affidavits and arrest warrants.

Retrieves information and files and provides complex information to defendants regarding their cases.

Provides information to the public and assists the public in person, by mail/email, and telephone.

Assists with Texas Public Information Act requests.

Establishes and maintains credibility of records systems using moderately independent judgment.

Is familiar with procedures and inspections of KPD rotation wreckers.

Is familiar with courtroom demeanor.

Acts as a liaison with other local, state, and federal agencies.

Processes requests for background checks for Law Enforcement Agencies and citizens.

Is knowledgeable of City Ordinances that pertain to Taxi Permits and Peddlers Permits.

Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response.

Composes a variety of correspondence, reports and other materials requiring independent judgement as to content, accuracy, and completeness.

Copies and distributes reports and citations.

Handles incoming mail; opens and distribute U.S. and interdepartmental mail.

Performs general clerical duties as necessary.

Perform other duties as assigned.

Required Minimum Qualifications

1. High school diploma or equivalent; and,
2. Two (2) year of general office, communications, or records management experience; or,
3. Any equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Working knowledge of computer applications.
2. Considerable knowledge of general office procedures.
3. Working knowledge or legal language and legal procedures.
4. Skill in operation of the listed tools and equipment.
5. Ability to communicate effectively on a one-to-one basis with the public.
6. Ability to maintain effective working relationships with employees, other departments, officials, and the public.
7. Ability to work under pressure with frequent interruptions.
8. Ability to maintain accurate records.
9. Ability to type and enter data accurately.
10. Ability to adapt to constant change.
11. Ability to maintain confidential records and files.
12. Maintains regular and punctual attendance.

Supplemental Information

SPECIAL REQUIREMENTS

1. Must pass a thorough background investigation and complete a polygraph examination.
2. Must have a valid driver's license by date of hire.
3. Must obtain and maintain a Texas Driver's License within 60 days of hire.
4. Must have the ability to obtain a Notary Public License.