Meeting & Events Coordinator

About the Role:

As an Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Events job function. They are responsible for the creation, management, and execution of events for internal and external clients.

What Youll Do:

• Serve as the primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Work with clients, vendors, and team members to coordinate guest services, including arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.

• Collaborate with catering services for food and beverage arrangements for meetings.

• Communicate with internal Alcohol Committee for approval of event and use of building facilities.

• Take direction from senior team members.

• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related items.

• Complete room checks and ensure technical and visual spaces are functional.

• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.

• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.

• Use existing procedures to solve straightforward problems with limited opportunity to exercise discretion.

• Support monthly data tracking and report usage to management.

• Participate in team meetings and stay updated on company policies and procedures related to conference room management.

• Facilitate, coordinate, and conduct campus tours for high-level executive visits or internal teams.

What Youll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Outlook, etc., with advanced skills using Excel for data tracking.

• Strong organizational skills with an inquisitive mindset.