Material Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Analyzes material usage on all substation, distribution, transmission, and communication projects.
• Research questions and solve problems that may arise concerning project materials.
• Submits invoices to Construction Management for contractor shortages and/or in house units.
• Meets with contractors and/or in house units to finalize shortage list.
• Completes final As-built Bill of Material.
• Submits final As-built Bill of Material to the appropriate Engineering unit.
• Receives, identifies, sorts, tags, and stores material in the proper location.
• Issues, tags, and stages material for pick up.
• Maintains the status of inventory at all locations.
• Maintains a clean and organized warehouse and material storage site.
• Assist supervisor with selection, design, and construction of material storage sites.
• Schedules the delivery of project materials with the vendors and/or trucking companies.
• Schedules appropriate manpower and equipment to unload, load or move project materials at various material sites.
• Inspects material before and after the offload for any visual signs of damage or pilferage.
• Inspects material to ensure the material is in accordance with engineering designs and specifications using engineering drawings and/or vendor drawings.
• Checks quantities received against packing slip and purchase order.
• Enters receiving report into the Lawson system.
• Enters discrepancy into the Lawson system if needed.
• Schedules project material pick up with stores personnel and contractor and /or in-house personnel at the appropriate warehouse.
• Runs material pick ticket requests for material.
• Inspects, inventories, and issues all stock and non-stock materials received at the warehouse.
• Ensures that Contractor signs for all project material received at the warehouse.
• Schedules material turnover at the appropriate material site.
• Inspects, inventories, and issues all stock and non-stock materials received at the material site.
• Ensures that Contractor signs for all project material received at the material site.
• Files all paperwork in the appropriate project files.
• Issues materials as needed until project is complete.
• Requisitions material that is missing, damaged or stolen from project site.
• Runs material return reports and delivers it to the contractor at the end of the project.
• Schedules material returns with the store personnel at the appropriate warehouse.
• Inspects, inventories, and returns all excess project materials to the appropriate warehouse.
• Completes material return forms for the appropriate warehouse.
• Any other duties as assigned.