Sr. Administrative Assistant

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.

Responsibilities:

• Provides administrative support to assigned staff for confidential and time sensitive material
• Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as required
• Schedules and organizes activities such as meetings, travel, conferences and interviews
• Answers phones, distributes mail and processes expense reimbursement for assigned staff
• Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• May support other teams, such as Marketing, with various administrative tasks
• May provide back-up coverage for reception on a regular basis as needed
• Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firms cultural values, including a commitment to quality, innovation, learning and growth
• Becomes skilled in fostering and maintaining a collaborative professional working relationship with their respective team and any additional teams needing assistance
• Takes personal responsibility for fostering a green workplace through sustainable work practices
• Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
• May assist in production of marketing presentations
  Qualifications:
• • High school education; college level preferred
  • Typically with 5+ years of related experience
  • Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
  • Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
  • Strong interpersonal skills and the ability to interact with all levels of staff
  • Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
  • Ability to communicate in a clear, concise and professional manner both verbally and in writing
  • Ability to proactively problem solve and collaborate on innovative solutions
  • Ability to work in team environment
  • Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
  • Ability to work on multiple projects at the same time
  • Ability to effectively meet deadlines at expected quality