Job Description:
Manage the administrative and business management functions for a work unit, including budget, fiscal, procurement, and asset management.
Key Responsibilities
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Budget Development: Lead the budget process. Review budgets, monitor expenditures, reconcile data, prepare reports, and make recommendations. Ensure adherence to schedules, budgets, and quality control standards.
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Administrative Coordination: Serve as a liaison with divisions, agencies, local governments, and private sector partners. Develop and propose new policies and procedures. Seek opportunities for efficiency and cost savings. Represent management on internal and external committees.
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Program Oversight: Interpret state and federal laws, rules, policies, and procedures. Evaluate programs, recommend and implement changes, and provide technical guidance to staff. Monitor adherence to practices and procedures.
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Strategic and Staff Leadership: Participate in strategic planning. Implement programs and procedures to achieve business goals. Prioritize and assign work and resources, recommend staffing levels, and determine outsourcing needs. Promote staff development and effective working relationships.
What Will Make You Successful
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Strong oral and written communication skills with the ability to present and lead meetings.
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Ability to gather, analyze, and report data effectively.
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Ability to interpret and apply policies, procedures, and procurement standards.
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Leadership skills in managing diverse teams and stakeholders.
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Knowledge of accounting, business administration, and human resources practices.
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Skills in budget management, spreadsheets, and financial systems.
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Proficiency in customer service, MS Office, and financial systems.
Minimum Qualifications
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Strong communication skills for diverse audiences and presentations.
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Ability to analyze data and prepare reports.
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Experience with supervisory and HR practices including hiring, discipline, performance management, and employee development.
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Experience managing budgets and financial systems.
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Knowledge of business management principles.
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Skills in customer service and computer applications, including financial systems.
Additional Considerations
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Training, education, or experience in Business Administration, Finance, Public Administration, or a related field.
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Experience with procurement practices and SWAM policies.
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Knowledge of MS Office and financial systems such as Cardinal.
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Progressive administrative experience including budget and procurement management.