Privacy Policy for Application Process
Last Updated: 15th August 2024
Vanguard Energy Group Ltd. ("we," "us," "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect the personal data you provide to us during the application process as a crewing agency. By submitting your application, you agree to the collection and use of your personal data in accordance with this policy.
- Information We Collect
During the application process, we may collect the following types of personal data:
- Personal Identification Information:Full name, date of birth, nationality, passport information, and any other identification details required for employment.
- Contact Information:Email address, phone number, home address, and emergency contact details.
- Professional Qualifications: Certifications, licenses, work experience, educational background, and any other information relevant to your qualifications for the role.
- Health and Medical Information: Any necessary health information relevant to your ability to perform job duties, including medical certifications or fitness reports.
- Employment History: Previous employment details, including references, job titles, and responsibilities.
- Financial Information: Bank account details and tax identification numbers for payroll purposes.
- Other Information: Any other personal data you voluntarily provide during the application process, including information contained in your CV, cover letter, or other supporting documents.
- How We Use Your Information
We use the personal data collected during the application process for the following purposes:
- Evaluation of Application: Assessing your qualifications, experience, and suitability for employment with our agency.
- Employment and Contractual Purposes: Preparing employment contracts, managing payroll, and fulfilling our obligations as an employer.
- Compliance: Ensuring compliance with applicable laws and regulations, including immigration and labor laws.
- Communication: Contacting you regarding your application, interviews, and other necessary communications.
- Client Requirements: Sharing your personal data with third-party clients where you may be placed for work. This includes providing them with your qualifications, nationality, and other relevant information necessary for the assignment.
- Sharing Your Information
We may share your personal data with the following parties:
- Clients: To whom you may be assigned or leased for work. This includes sharing your qualifications, contact details, nationality, and other necessary information.
- Service Providers: Third-party service providers who assist us in processing your application, such as background check agencies, payroll processors, and IT support.
- Legal and Regulatory Authorities: When required by law or necessary to comply with legal obligations, such as in response to a court order or government request.
- Other Third Parties: With your consent or as otherwise permitted or required by law.
- Data Security
We take the security of your personal data seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, misuse, or alteration. These measures include, but are not limited to, encryption, secure storage systems, and restricted access to your data.
- Retention of Your Data
We retain your personal data for as long as is necessary for the purposes outlined in this Privacy Policy or as required by law. If your application is unsuccessful, we may retain your data for a period of time to consider you for future opportunities, unless you request that we delete your information.
- Your Rights
You have the following rights regarding your personal data:
- Access: You may request access to the personal data we hold about you.
- Correction: You may request that we correct any inaccurate or incomplete personal data.
- Deletion: You may request that we delete your personal data, subject to legal obligations.
- Objection: You may object to the processing of your personal data in certain circumstances.
- Portability: You may request a copy of your personal data in a structured, commonly used, and machine-readable format.
To exercise any of these rights, please contact us using the details provided in the "Contact Us" section below.
- Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.
- Contact Us
If you have any questions or concerns about this Privacy Policy or the handling of your personal data, please contact us at:
Vanguard Energy Group Ltd.
Carlton House,
Grammar School Street,
Bradford, West Yorkshire,
United Kingdom,
BD1 4NS