Office Coordinator

Job Location: Bucharest

Recruitment process:

1. HR discussion
   
2. Direct Manager interview
3. Site Manager discussion

Role description:

To support the establishment of our client's new IT location in Bucharest, we are looking for a proactive, well organised and hands on Office Coordinator who enjoys building structures, coordinating local activities and supporting an international team.

This is a unique opportunity to be part of the setup of a new office from the very beginning. You will play a key role in ensuring that our Bucharest location is successfully establishedand operates smoothly on a day to day basis.

Your Responsibilities

During the setup phase you will:

• Support the search, selection and setup of our new office in Bucharest.
• Coordinate local suppliers, landlords and service providers. 
• Organize office equipment, furniture and workplace setup. 
• Support administrative tasks related to establishing the new location. 
• Coordinate appointments and support international colleagues visiting Bucharest. 
• Work closely with our German headquarters and our local HR/BPO partner. 
• Support local HR administration in cooperation with our external HR/BPO partner.

Once the office is operational you will:

• Act as the local point of contact for all office related topics. 
• Coordinate office management and facility related activities. 
• Support the onboarding of new employees. 
• Coordinate office supplies, deliveries and external vendors. 
• Organize meetings, workshops and team events. 
• Support general administrative and organizational tasks. 
• Assist with communication between the local team and our colleagues in Germany. 
• Help create a positive, welcoming and well organized office environment.

Your Profile:

• Previous experience in Office Management, Office Coordination, Executive Assistance or a similar administrative role. 
• Strong organizational and communication skills. Ability to work independently, prioritize tasks and manage multiple topicssimultaneously. 
• A proactive, hands on and solution oriented mindset. 
• Excellent English language skills (written and spoken) are essential, as you will work closely with our international teams and external partners. 
• German language skills would be a strong advantage but are not mandatory. 
• Very good knowledge of Microsoft Office applications. A friendly, reliable and service oriented personality with a high level of ownership.

What We Offer:

• A unique opportunity to help build a brand new international IT location from the verybeginning. 
• An international working environment with close collaboration with our teams in Germany. 
• A high level of responsibility and the opportunity to actively shape processes and structures. 
• A modern and flexible working environment. 
• Opportunities for personal and professional development.