Job Openings Executive Assistant

About the job Executive Assistant

To provide exceptional administrative and organizational support to the executive team, facilitating smooth operations, enhancing productivity, and enabling effective decision-making. By managing schedules, coordinating communications, and handling various tasks. Contributing to the overall success and strategic objectives of the organization.

Core Competencies:

  1. Administrative Skills:
  • Takes Ownership
  • Project Management
    • Calendar Management
    • Email Management
    • Travel Arrangements
    • Meeting Coordination
  1. Communication Skills:
    • Excellent Verbal and Written Communication in English and Spanish
    • Professionalism in Communication
  2. Organizational Skills:
    • Time Management
    • Multitasking
    • Prioritization
    • Ability to Pivot
    • Attention to Detail

  1. Problem-Solving Skills:
    • Critical Thinking
    • Discernment
    • Decision-Making
    • Adaptability
  2. Interpersonal Skills:
    • Relationship Building
    • Team Collaboration
    • Conflict Resolution
  3. Technical Skills:
    • Data Entry
    • Proficiency in Office Software (e.g., Microsoft Office, Google Workspace, Adobe, DocuSign)
    • Familiarity with Project Management Tools (e.g., Trello, Asana, Notion)
    • Basic IT Troubleshooting

  • Discretion and Confidentiality
  • Reliability
  • Integrity
  • Under Promise Over Deliver
  • Works Independently
    1. Proactivity:

  • Takes Initiative
  • Self-Starter
  • Forward-Thinking
  • Anticipating Needs
    1. Flexibility:

  • Adapt to Changing Priorities
  • After-Hours Support

    • Qualifications:

    1. Education:
    • High School Diploma or GED
    1. Experience:
    2. 1-2 years of experience in an executive assistant or similar administrative role

    Attributes:

    1. Professionalism:

  • Time Taken to Complete Tasks
  • Accuracy of Work
  • Travel arrangements Completed within 24 Hours of Request, accuracy of travel timeline, and travel smoothness and cost management
  • Email management is done by the end of every day
  • Scheduling conflicts resolved promptly and meetings occurring on time
  • Meeting preparation, including agendas and follow-up on action items
  • Projects/tasks completed on time and quality of tasks

    • Performance Metrics:

    1. Efficiency:

      1. Satisfaction:
    • Positive Feedback from Executives
    • Positive Peer Reviews
      1. Contribution to Organizational Goals:
    • Supporting Key Projects
    • Enhancing Executive Productivity
      1. Professional Growth:
    • Acquisition of New Skills
    • Achievement of Professional Certifications

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