Administrative Assistant - Pateros, Manila

• Prepare, organize, and maintain accurate records, files, and databases for easy retrieval.
• Encode and validate data into the system, ensuring consistency and accuracy.
• Handle confidential documents with utmost discretion and security.
• Process sales invoices, purchase orders, and returns, ensuring accuracy and timely delivery.
• Cross-check encoded data against invoices to verify correctness.
• Monitor and manage remittances from agents, ensuring all transactions are recorded properly.
• Provide clerical support to various departments, such as scheduling meetings, preparing reports, and
• responding to internal requests.
• Facilitate communication between departments to streamline processes.
• Assist in the preparation of monthly reports and updates for management review.
• Organize and maintain both digital and physical files to ensure proper documentation.
• Perform regular audits of files to keep records up-to-date and complete.
• Implement efficient filing systems to improve accessibility and reduce paper clutter.
• Respond promptly to inquiries from employees, clients, or external parties regarding administrative
• matters.
• Assist in resolving discrepancies or concerns related to invoices, payments, or documentation.
• Ensure adherence to company policies and procedures in all administrative activities.
• Prepare and submit reports on administrative tasks, issues, or achievements.
• Support the compliance team in maintaining documentation required for regulatory purposes

Qualifications:

• College Graduate: Bachelors Degree in Business Administration, Office Management, or a related field
• At least 6 months - 1 year of experience
• Knowledge of office software applications (e.g., MS Office Suite)
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to multitask and work under minimal supervision.

Salary per day is Php 645.00 plus meal allowance of Php 50.00