Senior HR Executive ( Performance, Rewards & Operations)

The Senior Executive is to assist the Head of Department (HOD) in the following areas: 

1. Compensation & Benefits 

2. Performance Management 

3. HR Operations Assist HOD in planning, coordinating, monitoring and implementation of HCM’s function as listed above. 

This position shall also responsible for the implementation of approved guidelines, policies and procedures relating to the effective use of human capital within the organization, monitoring and advice on benefit administration, ensure smooth operations within the department and achievement of Corporate KPIs. 

The primary tasks include, but not limited to, the following: 

• Responsible for payroll processing and administration 

• Assist in preparing Payroll reports 

• Assist in the development and implementation of companywide compensation plans 

• Assist in liaising with related parties for project’s planning, development, review and implementation 

• Assist to conduct analysis on compensation-related statistics/remuneration surveys and develop reports as required 

• Calculate and verify OT calculation based on approved policies 

• Prepare documents for Vehicle and House Purchase Assistance applications (e.g.: new application as well as annual re-calculation) 

• Prepare and process monthly salary, inclusive of OT and allowances 

• Prepare and submit the relevant monthly documents and payments to EPF, SOCSO and Inland Revenue Department, as per statutory guidelines 

• Prepare and distribute salary, increment and bonus payment slips 

• Prepare Staff EA Forms and Company B Forms for the Company

• Collate and prepare employee statistics and other reports, as required. 

• Act as contact for enquiries to / from statutory bodies in relation to EPF, SOCSO and Inland Revenue Department. 

• Assist the HOD during the participation of periodic review of Group’s compensation scheme – collate information, draft proposal based on input by HOD 

• Disseminate information/ guidelines on C& B scheme 

• Monitor increments, adjustments and ensure consistency of practices across the Group 

• Prepare employees statistics and other reports as required. 

• Participate in periodic review of Group’s compensation and benefits scheme – collate information, benchmarking and prepare proposal. 

• Disseminate information / guidelines on compensation and benefit scheme and conduct awareness session as and when necessary. 

• Propose any changes on compensation & benefits in line with market practice. 

• Review increment and bonus calculations during yearly exercise. 

• Review letters on increment and bonus during yearly exercise. 

• Ensure wage plan and benefits package are administered in accordance to company policies and in compliance with the corporate objectives. 

• Maintain accurate and up-to-date staff info and plans for medical insurance 

• Register staff for medical insurance and liaise with 3rd party on medical card for staff and dependants 

• Follow up on staff medical claims with 3rd Party 

• Liaise with Insurance Brokers on new recruits, resignation, additional dependants, etc. 

• Calculate, verify and process staff medical claim(maternity/dental/optical), mileage, etc. based on approved policies 

• To assist in resignation and separation activities through the following: 

✓ Calculate and prepare acceptance of Resignation or Retirement as per SLA ✓Prepare relevant handover documents during the transition of resignation/termination (e.g. Asset Check List, Resignation Check List and Exit Interview)

✓ Communicates all departures from group immediately to the Information Security Department Manager, Admin. Executive (Physical Access Control), Systems/Network Administrators and others with a need to know. 

• Responsible to administer the Performance Management System (Appraisal / Evaluation). 

• Implement and monitor staff performance appraisals, rewards and recognition program. 

• Ensure the effective implementation and management of the performance management process through regular and accurate views. 

• Ensure proper handling of the evaluation process for all positions. Enterprise Risk Management 

• Understands and applies control effectively to manage key risks and provide suggestions to improve the controls, wherever possible. 

• Comply with relevant regulations, guidelines and procedures.

• Proactively support the development, management and prompt risk reporting of the Enterprise Risk Management and Business Continuity Management (BCM) Framework / Policy / Procedures for the department / function and sign off on all risk related documentations. 

• Support the identification, monitoring, reporting and implementation for the compliance of relevant regulations and guidelines applicable to the department / function. OSH Committee 

• To facilitate co-operation between an employer and the employees of the employer in instigating, developing, and carrying out measures designed to ensure the health and safety at work of the employees. 

• Other functions as are prescribed by regulations or agreed by the employer and the health and safety committee. 

• Involve in yearly salary review / benchmarking. 

• Monitor and execute HR strategies, policies and procedures within functional scope of work. 

• Ensure that the renewal for staff insurance benefit is being renew according to the timeline given. 

• Assisting Head of HOD to guide management and employee actions by researching, developing, writing and updating policies, procedures, methods; and guidelines. 

• Participate in activities relating to the cultivation culture, values, quality standards and other Human Capital Management related programs. Overall coordination and supervision of activities within functional scope of work 

• Maintain and ensure relevancy of Employee Handbook and HCM Procedures • Monitor & execute HCM strategies, policies and procedures within functional scope of work 

• Assist in ensuring that employee records and other related documents appropriately kept 

• Participate in activities relating to the cultivation culture, values, quality standards and other HCM related programmes. 

• Attend staff grievances and provide guidance, advice and assistance to staff on HCM policies and procedures 

• Interpret instructions and issues arising and implement actions according to relevant policies and procedures. 

• Maintain, update and ensure safe custody and confidentiality of employee records and other related documents of all group’s personal file. 

• Answers questions and inquiries, within scope of knowledge via the phone, e-mail or in person 

• To undertake any other tasks assigned by superior 

Demonstrate comprehensive understanding of all guidelines & regulations of PMS Online System & Processes 

2) Compensation & Benefits Administration 

Demonstrate comprehensive understanding of the Compensation & Benefits related to area of work and able to apply said knowledge for effective and efficient execution of duties. 

Demonstrate comprehensive understanding of all statutory guidelines, regulations, policies and the payroll processing system so as effectively and efficiently execute payroll processing. 

Demonstrate good understanding of the HCM system, as related to area of work and able to apply said knowledge for effective and efficient execution of duties. 

Demonstrate good understanding of the Malaysian Labour Laws related to area of work and able to apply said knowledge for effective and efficient execution of duties. 

Demonstrate ability to effectively apply knowledge of Web navigation, Microsoft WORD & Microsoft EXCEL programs for efficient execution of assigned tasks; i.e. creating and maintaining records etc 

Qualifications 

• Degree in Human Resources Management OR 

• Diploma in Human Resources Management with more than 7 years working experiences. 

• STPM/SPM with more than 5 years working experience in a Human Capital Management environment. 

• Possess the ability to build trust & positive working relationship. 

• Communicates effectively with all levels in the organization. 

• Committed in providing quality and consistent service to internal/external customer. 

• Responds to internal/external customer needs, questions and concerns in a timely manner. 

• Team work spirit. 

• Well verse in Malaysian Labour Law is an added advantage. 

• Knowledge in Industrial Relations/Employee Relations. 

• Good in communication and writing skills.

• Able to work under minimum supervisory. 

• Meticulous, detail minded and enjoy statistical work 

• Knowledge of office PC, payroll software and maintenance of records. 

• Able to effectively assist in facilitating change initiatives 

• Good interpersonal & communications skill (both verbal and written) in English and Bahasa Malaysia

• Experience with HCM & Payroll System would be an added advantage

Additional information