Executive Assistant

Unity Works Talent is seeking an experienced Executive Assistant to support the leadership team of our client in Louisville, KY. This role requires a highly organized, proactive professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for handling administrative tasks, coordinating schedules, and ensuring seamless day-to-day operations for senior executives.

Key ResponsibilitiesAdministrative & Executive Support:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other confidential documents.
• Act as a gatekeeper, screening emails and calls while prioritizing urgent matters.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Process expense reports, invoices, and financial documentation.

Office & Meeting Coordination:

• Organize and facilitate leadership meetings, including agenda preparation and note-taking.
• Ensure meeting materials are prepared in advance and follow up on action items.
• Liaise with internal and external stakeholders on behalf of executives.

Project & Task Management:

• Assist in planning and executing special projects, ensuring deadlines are met.
• Conduct research and compile data to support business decisions.
• Maintain and update records, files, and databases with high attention to detail.

Confidentiality & Professionalism:

• Handle sensitive information with discretion and integrity.
• Maintain a professional and welcoming demeanor when interacting with clients, vendors, and staff.
• Support HR functions such as onboarding coordination and employee communications as needed.

Qualifications & Skills:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Exceptional organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and anticipate executive needs.
• Experience handling confidential information with professionalism and discretion.

Why Join Our Client?

• Competitive salary and benefits package.
• Opportunity to work closely with high-level executives and gain valuable business insights.
• A dynamic, professional environment where your contributions make a direct impact.

If you are a detail-oriented, proactive Executive Assistant looking for a rewarding opportunity in Louisville, KY, we encourage you to apply today!

Job Type: Full-time

Pay: $49,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Louisville, KY 40206 (Required)