Account Payable Specialist

A. PROFILE

Role Title: Account Payable Specialist
Reporting to: Account Payable Manager
Division: Finance Operation
Department / Section: Finance

B. CONTEXT

Purpose: Execute day-to-day accounts payable transactions, including verifying, processing, and recording supplier invoices and payments accurately and efficiently. Ensure timely settlement of vendor obligations under supervision.
Context: Part of the Financial Operation team handling transactional finance activities within the Finance Department.

C. ROLE ACCOUNTABILITIES

Invoice Processing

• Verify & process supplier invoices against POs/contracts per approval matrix.
• Schedule payments within due dates under manager's guidance.
• Address basic vendor invoice/payment inquiries.

Transactional Support

• Process staff reimbursement requests and basic journal entries (e.g., bank charges).
• Assist in monitoring payment compliance with PO/contract terms.
• Support resolution of invoice discrepancies.

Reconciliation & Documentation

• Assist in vendor account reconciliations.
• Support preparation of monthly AP status reports.
• Maintain organized records for all AP transactions.

D. KEY PERFORMANCE INDICATORS

• Timeliness & accuracy of invoice/payment processing.
• Effective tracking of invoice/payment status.
• Quality of supporting documentation.
• Accuracy in vendor account reconciliation support.

E. WORKING RELATIONSHIPS & DECISION MAKING

Interacts with:
Internal: Finance team, procurement, and relevant staff.

External: Vendors/suppliers (basic communication).

Decision Making

Execute payments per predefined guidelines; escalate exceptions

F. EXPERIENCE AND QUALIFICATIONS

Minimum Experience & Essential Knowledge

• 2–3 years in AP or general accounting support.
• Basic understanding of bookkeeping principles.
• Familiarity with AP processes and ERP systems.
• Proficiency in MS Office (Excel, Word). confirmations
• Experience conducting financial analysis and preparing report.

Minimum Entry Qualifications

• Bachelor's degree in accounting, finance or related field from a recognized university