Executive Office Manager

Minimum Requirements:

• Higher education degree;
• Minimum 2 years of relevant experience in administrative/operational/office management roles;
• At least 2 years of experience in a technical company (IT, Software, Hardware, Telecom, etc.);
• Advanced English language proficiency;
• Proficient in PC usage (MS Office - intermediate/advanced level);
• Proactive, self-learning individual with initiative;
• Excellent communication and relationship-building skills;
• Ability to filter information, effectively use resources, and manage priorities within agreed deadlines;
• Ability to analyze complex information and draw appropriate conclusions;
• Analytical thinking, attention to detail, strong observation skills;
• Dynamic, positive mindset, resilient under stress;
• Strong organizational skills and attention to detail;
• Willingness and ability to learn new things;
• Valid driver's license (Category B) Nice to Have.

Responsibilities:

• Verifying primary accounting documents (NIRs, invoices, delivery notes, various reports, monthly accounting file preparation, expense reports, attendance sheets, employment contracts, etc.);
• Administrative tasks (scanning documents, electronic processing of paperwork) proper archiving of financial-accounting documents and forwarding them to accounting and legal firms, managing document delivery via courier, drafting offers, contracts, orders, meeting minutes, and other documents as per current legislation;
• Basic maintenance and archiving of employee files and HR documents;
• Performing payments via internet banking, treasury, and managing banking documents;
• Maintaining communication with clients and suppliers through email and phone for administrative and logistical tasks, ensuring proper management of all documents related to contracts with partners;
• Office management, procurement of consumables, and ensuring smooth day-to-day operations;
• Organizing meetings and ensuring proper protocol is followed;
• Receiving, registering, and distributing documents;
• Drafting business correspondence, both internal and external, necessary for daily operations;
• Organizing internal/external meetings (workshops, product presentations, videoconferences, training, visits, etc.);
• Organizing domestic/international travel and meetings;
• Updating and maintaining the customer and supplier database;
• Drafting and organizing various types of documents and offers in both electronic and physical formats in accordance with company standards;
• Translation and documentation tasks related to the administrative functions of the company.

About the Company: Our client is a 100% Romanian IT company, specialized in providing integrated and innovative solutions for the digital transformation of organizations. With a dedicated team of professionals and vast experience in both the public and private sectors, our client offers an extensive portfolio of services: IT consultancy, technological infrastructure, cybersecurity, cloud solutions, industrial automation, mobile applications, and Business Enterprise platforms.