Business Process Partner (Madrid, Spain)

Job Title: Business Process Partner (Spain)

Location: Center of Excellence, Madrid (Hybrid) 

Department: Business Operations & Transformation Reports to: CEO

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The company is entering a new phase: from a centralized Belgian structure to a multi-entity, pan-European organization. With active operations now in Belgium, Spain, and Romania, we are on a journey to become an integrated, agile, and streamlined European consulting business with a focus on Data and AI.

As Business Process Partner, you will take the lead in designing, coordinating, and optimizing our internal business processes across finance and HR with a strong focus on simplicity, scalability, and collaboration. This is a crucial role that directly contributes to our strategic objectives: not just about implementation, but about thinking creatively, designing smart systems, and enabling growth across the European organization.

Who you are?

• You are a strategic thinker with a strong interest for clarity and simplification.
• You bring solid experience in HR, finance operations, and/or payroll business process design in a European or multi-entity setting.
• You may not be a finance expert, but you know how invoicing, contracting, and compliance should work across borders and you're comfortable managing stakeholders who are.
• Youre curious, entrepreneurial, and energetic eager to take ownership and push things forward.
• You have advised senior stakeholders (C-level or leadership teams) and are confident in navigating ambiguity.
• You are fluent in English and Spanish, and thrive in multicultural, fast-evolving environments.

What you will do?

Design and Direction

• Contribute to the design of scalable, efficient internal business processes in HR, finance, and operational workflows across European entities.
• Partner with local teams to ensure all entities (Spain, Belgium, Romania) operate with cohesion, visibility, and consistency.
• Think like an architect: define what good looks like for our contracts, invoicing, payroll, onboarding, travel policies, etc.
• Bring clarity and simplicity to complexity making sure processes are lean, documented, and easy to adopt.
• Design and set-up HR and finance operations for our brand new Spanish entity, in full compliance with Spanish local regulations.

Cross-Entity Integration

• Drive harmonization across legal entities by aligning operational procedures (e.g. contracting, payroll, compliance) while preserving local flexibility.
• Ensure the business operates with a single European mindset, supported by fit-for-purpose systems and structures.
• Enable our shift from centralized control (Belgium) to a distributed sales and delivery model by ensuring backend processes are future-ready.

Execution and Ownership

• Translate ideas into action: pilot and test new process frameworks and improve them based on team feedback.
• Own the rollout and internal change management of new tools, workflows, and internal governance practices.
• Collaborate with finance, HR, legal, and tech stakeholders to ensure seamless cross-functional delivery.
• Be the reference person for our Spanish colleagues for all HR related topics including: payroll administration, contracting and onboarding/offboarding of colleagues.
• Manage cashflow, accounts receivable and accounts payable for the Spanish entity.

Visibility and Control

• Help build and maintain a clear overview of key processes: who does what, where, and how.
• Introduce process dashboards, documentation standards, and light governance models to support clarity and accountability.
• Act as a point-of-contact for internal process-related questions, and a coach for teams adopting new ways of working.

What we expect from you

• 4-7 years of experience in operations (admin, payroll&HR, finance & accounting), business process design, or internal transformation roles.
• Experience working across multiple European countries or entities.
• Ability to translate business needs into process solutions not just implementing, but shaping how we work.
• Project management experience is a plus; strong communication and documentation skills are essential.
• Proven ability to work independently, take initiative, and drive change in environments with evolving structure.

What you can expect from us

• A high-impact role at the heart of company's European transformation.
• Room to create, test, and own your solutions in a culture that values initiative over instruction.
• A flexible hybrid work setup, competitive compensation, and a team thats smart, diverse, and human.
• A transparent company culture with minimal hierarchy and maximal trust.

What you wont get from us

• A rigid playbook. You'll help write it.
• Layers of approval. You'll have the autonomy to shape and lead.
• Boredom. Theres too much to build for that.

This role is perfect if you

Enjoy process thinking as much as you enjoy people Like to move fast, fix things, and work with purpose Thrive in evolving environments, not finished ones

Were building something new. Want in?

Apply now! People are at the center of everything we do, so we take all our decisions from a human and common sense perspective. Were a diverse team, with people that have different perspectives, skills and experience. But they all share our values and driven spirit to help organizations in the best possible way. One of our company goals is also to give back to society, in a sustainable way.