Payroll & Accounting Specialist, Madrid

Job Title: HR and Payroll Administrator
We are setting up a Center of Excellence with a brand-new team in HazelHeartwood Spain! Apply now for our Accounting & Payroll Operations Manager position and be part of the founding team to start this new adventure and help us become the best in the industry!

HazelHeartwood works on large scale digital transformation programs in Marketing, Sales, Logistics, Customer Experience from roadmap to execution. We have clients from all industries, but we are leading the market in the automotive and service industry.

Were a team who came together from all over the world, creative, curious and always challenging the status quo. We focus on using technology to make direct business impact, aiming to help our clients bottom line and long-term sustainability.

Who are you:

• You have at least 5 years of experience in managing accounting and payroll administration.
• You have a solid understanding of local regulations and operations best practices.
• You like to keep things simple while showing strong attention to detail and a hands-on approach.
• You are a fluent communicator who can bring people together.

What do we expect:

• You are fluent in English and Spanish.
• You are a team player, you get the team together!
• You take care of the financial operations of the company:
• You are responsible for maintaining the general ledger, ensuring accuracy in financial records.
• You process the accounts payable and receivable, ensuring timely payments and collections.
• You prepare and present financial statements, including balance sheets, income statements, and cash flow statements.
• You do the monthly financial preparation for the external accounting company.
• You assist in the preparation of budgets and financial forecasts and monitor performance against these budgets.
• You manage the relationship with our local suppliers.
• You coordinate the business trips between all HazelHeartwood entities.
• You handle all activities related to payroll administration:
• You ensure the accurate and timely processing of payroll for all employees, including salary calculations, deductions, and benefits.
• You draft contract proposals for new joiners and ensure a smooth onboarding from an administrative point-of-view.
• You ensure compliance with all payroll-related regulations and laws, including tax filings, labor laws, and employment standards.
• You are the point-of-contact for all employees whenever they have questions regarding their payslip, benefits and compensations etc.
• You ensure that we have sufficient internal quality checks in place and are compliant with all regulations:
• You establish and maintain internal controls to ensure the accuracy and integrity of financial and payroll records.
• You prepare for and coordinate internal and external audits, ensuring timely and accurate provision of information.
• You identify opportunities for improving accounting and payroll processes to enhance efficiency and reduce errors.
• You have a heart for people, and you go the extra mile to make sure your colleagues are well taken care of.
• You take care of our office environment: ordering supplies, managing insurance and rental contract etc.

What can you expect from us?

• A competitive income
• A flexible layout of your hybrid working week, because only you can best assess how you can efficiently offer added value.
• An open & transparent company culture, with room to grow and make an impact.
• A group of cool colleagues who challenge each other every day with only one objective: to make each other successful!

What you cant expect from us:

• That we think for you. You are smart and well educated, we hire you to think with us.
• That we have predefined answers to everything. What works today will not work tomorrow, we need to adapt continuously.
• Managers who will tell you what to do, when you can go on holiday or how long you have to stay in the office. We work as a team. You figure it out with your colleagues, as long as the work gets done and we deliver at the highest standards.

People are at the center of everything we do, so we take all our decisions from a human and common sense perspective. Were a diverse team, with people that have different perspectives, skills and experience. But they all share our values and driven spirit to help organizations in the best possible way. One of our company goals is also to give back to society, in a sustainable way.