Executive Assistant to the CEO

We are seeking an Executive Assistant to the CEO for a full-time and direct hire role for one of our amazing partners in Irvine, California. This is an onsite role that will require you to be onsite every day.

They are a high-growth technology company that is small but expanding rapidly, and they need a proactive, detail-driven Executive Assistant to partner with the CEO as they shape the future of their growing technology company.

Responsibilities:

• Strategically manage complex scheduling, orchestrate key meetings, and streamline email workflows for the CEO. You will also remove operational roadblocks so the CEO can invest energy in transformative goals.
• Help with logistics by tackling intricate itineraries, major conferences, and high-impact events, while still being able to pivot whenever plans shift.

• Keep everyone on track by anticipating needs, spotting potential roadblocks, providing essential documents and reminders proactively, and being the teams force multiplier by staying two steps ahead.
• Elevate operations by championing new tools and smarter workflows that save time and reduce headaches for the entire leadership team.
• Handle sensitive information with absolute discretion and reinforce trust across the organization.
• Own Special Projects for the CEO. You will conduct research, craft presentations, and dig into data that will influence strategic decisions. You'll serve as a key advisor and offer insights that can directly shape the company's direction.
• Collaborate cross functionally and work hand-in-hand with the Chief of Staff, Engineering, Finance, and Sales leaders on pivotal projects. Have proactive coordination that will accelerate decision-making and ensure seamless communication across teams.

Requirements:

• 8+ years of experience supporting C-level executives or senior/managing partners in high-performance and high growth settings.
• Must be forward thinking, calm under pressure, a great communicator, strong at building relationships internally and externally and tech savvy.
• Ability to collaborate closely with the CEO and team.
• U.S. citizenship or permanent residency required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.