HR Industrial Relations Associate

Toyota Motor Philippines is looking for a HR Industrial Relations Associate who will support the team in maintaining a professional, respectful, and structured employee relations environment. This role is ideal for individuals who are detail-oriented, respectful in communication, and able to handle sensitive information with a high level of discretion.

Job Overview

The HR Industrial Relations Associate provides administrative and coordination support to industrial relations activities, ensuring accurate documentation and effective communication of employee-related matters. The role requires a strong sense of professionalism, confidentiality, and responsibility in handling sensitive cases and information.

Key Responsibilities

Administrative and Documentation Support (Primary)

• Prepare, draft, and organize employee-facing documents such as notices, memoranda, and reports
• Transcribe and document meetings related to employee relations activities
• Maintain organized and accurate records of IR-related documentation
• Assist in processing administrative requirements (e.g., requests, coordination documents)

Industrial Relations Support

• Assist in the coordination and documentation of administrative investigations and disciplinary cases
• Support the preparation of materials for meetings and discussions involving employee concerns
• Help ensure timely communication and follow-through of action items

Coordination and Communication

• Coordinate with team members and concerned departments to support case handling and resolution
• Exercise sound judgment in selecting appropriate communication methods depending on the situation and audience
• Uphold professionalism and respect in all written and verbal communications

Confidentiality and Discretion Management

• Handle sensitive employee information with strict confidentiality and professionalism
• Exercise discretion in documenting, storing, and communicating case-related information
• Ensure proper safeguarding of documents and records in accordance with company policies
• Maintain composure and neutrality when exposed to sensitive or confidential matters

Qualifications

• Bachelor's Degree in Human Resources, Psychology, Communication, or any related course
• Open to fresh graduates
• Strong written communication and business writing skills
• Detail-oriented with the ability to organize and manage documentation accurately
• Comfortable working within structured processes and established guidelines
• Demonstrates a high level of respect and professionalism in dealing with team members and stakeholders
• Willing to learn, receive guidance, and support team objectives
• Maintains confidentiality and handles sensitive information with discretion
• Able to work in a structured environment with strong adherence to policies and procedures
• Communicates clearly while maintaining a respectful and cooperative approach

At Toyota Motor Philippines, we value not only competence but also character. You will be part of a team that upholds professionalism, respect, and integrity—providing you with a solid foundation in Human Resources and Industrial Relations practices.