Project Assistant

Job Responsibilities

• Assist in project management, including monitoring progress and following up on deliverables.
• Collaborate with other departments to plan and execute internal initiatives, team-building activities, and company-wide events.
• Act as a liaison between internal departments and external service providers, maintaining effective communication and ensuring smooth operations.
• Provide comprehensive administrative support to senior management.
• Manage managements scheduling, including appointments, meetings, and business travel arrangements, ensuring effective time management and prioritization of commitments.
• Prepare and edit business documentation, such as reports, presentations, agreements, policy documents, correspondence, and meeting agendas.
• Coordinate meetings and events, handle logistics, draft and proofread minutes, and ensure follow-up on action points.
• Manage document receipt, organization, and archiving, ensuring confidentiality and discretion.
• Handle ad hoc assignments and support senior executives as needed.

Job Requirements

• Bachelors degree in business administration, Finance, Accounting, or related fields;
• Minimum of 1-year proven experience in project management.
• Strong time management, organizational, coordination, and problem-solving skills, with meticulous attention to detail.
• Exceptional interpersonal, written, and verbal communication skills; ability to interact professionally at all levels.
• Native in Cantonese is a must, with additional proficiency in English and Mandarin preferred.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint); strong presentation material creation skills.
• Self-motivated, proactive, independent, and detail-oriented, with a positive attitude and a strong sense of responsibility.
• Enthusiastic and dynamic, with a passion for continuous learning and adaptability to new technology.
• Ability to multitask in a fast-paced environment, handling confidential information with discretion.

We offer excellent compensation package, promotion prospects and job satisfaction. Interested parties, please email your detailed resume with current and expected salary by click Apply Now.

We are an Equal Opportunities Employer. Personal data collected will be used strictly in accordance with the employer's personal data policy, a copy of which will be provided upon request. Candidates who do not notified within 8 weeks after submitting your application may consider the application unsuccessful and the application will be retained up to 24 months.

Disclaimer: The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

TOPPAN does not accept unsolicited referrals and/or resumes from employment businesses and/or employment agencies. Any resumes submitted in the absence of a signed agreement will become the property of TOPPAN and no fee shall be due.