Preconstruction and Project Coordinator

Position Summary:

The Preconstruction and Project Coordinator plays a critical role in both the planning and execution phases of electrical construction projects. This position is split between preconstruction (40%), project coordination (50%), and administrative support (10%). The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys managing multiple priorities.

Key Responsibilities:

Preconstruction (40%)

• Collaborate with estimators and project managers to prepare bid proposals, scopes of work, and material take-offs.

• Coordinate with vendors and subcontractors to obtain pricing and availability information.

• Maintain and update bid tracking tools and bid logs.

• Support the creation and submission of RFIs, submittals, and pre-bid documentation.

• Participate in job walks and pre-bid meetings when needed.

Project Coordination (50%)

• Support project managers with scheduling, procurement, and subcontractor coordination.

• Assist with job start-up processes including submittals, material ordering, and permits.

• Track project progress, update logs, and ensure timely communication between field and office teams.

• Maintain organized project documentation including contracts, change orders, RFIs, submittals, and closeout packages.

• Attend project meetings, take notes, and follow up on action items.

• Coordinate inspections and maintain punch lists as projects near completion.

Administrative Support (10%)

• Provide general administrative support for cross training purposes and back up as needed

• Manage email communications and respond to inquiries on behalf of project teams.

Qualifications:

• 2+ years of experience in construction coordination, preferably in the electrical trade.

• Strong knowledge of construction documents, terminology, and processes.

• Familiarity with estimating or pre construction processes is a plus.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook), general technology knowledge. Willing to train on systems.

• Excellent communication, organization, and time-management skills.

• Ability to work independently and collaboratively with project team

Benefits:

• 401(k)

• Dental insurance

• Flexible schedule

• Health insurance

• Life insurance

• Paid time off

• Vision insurance