Project Manager/Administrative

Project Manager/Admin
AllStar Agency | E-commerce Wellness Brands

At The Allstar Agency, we believe people thrive when they're in the right role doing what they love. We're creating a small team of MVPs who build innovative, purpose-driven wellness brands. Now, were looking for a proactive, detail-loving Project Manager/Admin to keep operations smooth, projects on track, and the team firing on all cylinders.

If you're the kind of person who likes to streamline projects, spot what needs doing before its said, and enjoys working in a collaborative environment we'd love to hear from you.

Who we are

AllStar Agency is a fast-growing e-commerce holding company behind a portfolio of emerging wellness brands. We're at the intersection of innovation, growth and purpose. As the right-hand to our CEO and the backbone of day-to-day operations, you'll play a critical role in how we run and scale and have the opportunity to conduct a variety of tasks as needed.

What You'll be doing

This hybrid role blends executive support with project management. You'll work directly with leadership, manage key initiatives, and help keep internal operations running smoothly.

• Manage the CEOs calendar, emails, and daily priorities
  
  
  
• Coordinate meetings, handle confidential communications, and support high-impact projects with discretion
  
  
  
• Simplify vendor relationships and manage aspects of the customer experience as we move toward more automation and paid traffic
  
  
  
• Drive customer growth initiatives from launching new brands and products to refining our CRM, packaging, and website experience
  
  
  
• Maintain project timelines, manage follow-ups, and provide clear reporting to ensure execution across the board
  
  
  
• Support HR functions like recruiting, onboarding, and tracking new hire progress
  
  
  

Who you Are

• A clear communicator who can get to the point quickly both written and verbal
  
  
  
• Exceptionally organized, with strong time management and follow-through skills
  
  
  
• Confident working independently but collaborative by nature
• Resourceful and solution-oriented and able to identify new opportunities
  
  
  
• Detail-oriented, yet always tuned into the big picture
  
  
  
• Discreet, professional, and comfortable handling sensitive information
  
  
  
• Tech-savvy and quick to learn familiar with CRMs, Microsoft Office, Slack, and other productivity tools
  
  
  

Your Background

• Bachelor's degree required
  
  
  
• 3-5+ years in an executive assistant, operations, or high-trust support role
  
  
  
• Experience in a fast-paced, entrepreneurial, or eCommerce/DTC environment is a major plus
  
  
  
• Strong project management skills or a natural talent for turning ideas into action
  
  
  

Perks and Benefits

• Paid holidays + accrued vacation time
  
  
  
• Health insurance (TBD let's talk!)
  
  
  
• Work environment is in the office at Seven Hills
• We encourage work-life balance and flexibility in our day and schedules as needed
• A chance to make a direct impact on a growing company where your work is valued
  
  
  

A fun, fast-moving culture that values hustle, heart, and humor