Superintendent Mail Processing Facility #350

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Department: Support Operations Work Hours: 8:00am-5:00pm

Remote Work Status: Onsite

Pay Grade Range: $99518-$168496

FLSA Status: Exempt Posting Date Range: 9/3/2024-Until filled

Job Description

JOB OVERVIEW

The Senate Sergeant at Arms (SAA) is currently seeking a talented Superintendent of Mail Processing Facility to oversee the safety and security of incoming mail. Work includes managing the day-to-day operations of the offsite Senate Mail Processing Facility, including overseeing the security of the facility and its operations, supervising facility employees, assigning work, and maintaining inventories and work records. The incumbent has contact with various SAA departments and vendors to resolve problems and respond to needs in providing secure mail service to the Senate community. Work is performed according to the Senate Mail Services Guide, Rules of the Senate, and U.S. Postal Service (USPS) operations. Work is performed with considerable independence under the general supervision of the Deputy Postmaster.

Key Accountabilities/Essential Job Duties

Senior management work overseeing the safety and security of incoming US Senate mail. Manages/activates emergency response plans when an item is determined to have suspicious or hazardous characteristics; notifies appropriate authorities. Develops, updates and implements facility/mail and package processing policies, procedures, Continuity Plans, SMF forms, SOPs and Material Data Sheets (MDS). Establishes, proposes and reviews budget requirements for the mail processing facility. Prepares and reviews employee evaluations, initiates disciplinary actions, makes hiring and promotion recommendations. Manage, review, identify and coordinates employee development and training; develops and coaches the Supervisor, Lead Mail Specialists, Mail Specialists and Messenger Driver. Other duties as assigned.

JOB SPECIFICATIONS

Required Education

High School/GED.

Other Duties/ Responsibilities

• Monitors security alarm system, HVAC operations, negative air pressure and video cameras.
• Operates mail/package processing equipment and machinery as needed.
• May serve as Acting Senate Deputy Postmaster in his/her absence.
  
  

Required Work Experience

• 5 years supervisory/management experience in mail facility operations and three years’ experience in testing mail for biological/chemical agents; or any equivalent combination of education and experience.
  
  

Required Special Skills/ Knowledge

• Ability to obtain pulmonary, x-ray and respiratory fit certifications.
• Ability to work in an air-controlled environment while properly don/doffing personal protective equipment.
  
  

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.

Desired Qualifications

• Work requires five years of supervisory/management experience in mail facility operations and three years of experience testing mail or biological/chemical agents; or any equivalent combination of education and experience.
• Ability to obtain pulmonary, x-ray and respiratory fit certifications.
• Ability to work in an air-controlled environment while properly don/doffing personal protective equipment.
• Ability to obtain and maintain a Top-Secret clearance is required.
• Knowledge of all aspects of postal operations, including USPS regulations and other laws and regulations governing the operation of the Senate Post Office.
• Knowledge of personal protective equipment and procedures to don and doff in a controlled air environment.
• Knowledge of suspicious mail characteristics and hazardous material.
• Knowledge of lab machinery and processes to test and screen mail for biohazards.
• Knowledge of high-volume mail processing equipment and machines.
  
  

Working Conditions

• Work requires extended periods of walking, standing, bending, safely lifting objects up to 100 pounds of shared weight.
• Work requires oversight of operation of equipment and lab machinery.
• Ability to wear PPE for extended lengths. May occasionally work nights and/or weekends in order to handle backlog of mail received.
• Activates emergency response plans when an item is determined to have suspicious or hazardous characteristics; notifies appropriate authorities.
• Oversees safety and security of the facility including emergency plans, alarm system, HVAC operations, video camera monitoring; works with contractors to ensure facility is fully operational.
  
  

Security Clearance

• This position requires that the applicant obtain and maintain a Top Secret U.S. Government security clearance.
• Applicants must be U.S. citizens in order for the SAA to submit your application for a security clearance.
  
  

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C.
• 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C.
• 1157 or granted asylum under 8 U.S.C.
• 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).
  
  

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW .

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov .
• To view additional information regarding the VEOA, please click here .
  
  

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.