Administrative Assistant Position

Our Client  is a well established group operating in the furniture production, retail and wholesale industry. The group has many subsidiaries working under its umbrella in Lebanon and KSA. And the administrative officer Act according to the CEO/COOs Office Managers instructions and execute his directives in multiple areas while providing full secretarial and administrative support service to the CEO/COO Office Managers and the leadership team.

Responsibilities: 

•  Take note of the CEO/COOs Office Managers requirements as well as the leadership team.
•  Plan the work to be executed and assign the parts relative to the secretary and the receptionist (list of calls with timings).
•  Follows up on assigned tasks by the CEO/COO Office Managers or leadership teams both internally and externally.
• Follows up on assigned tasks within an ongoing project with a supplier, client or internal department.
• Undertake projects or research, which might require contact with external agencies, as required by the CEO/COO Office Managers.
• Maintain the diary and arrange appointments as necessary for CEO Office Managers
• Type reports and routine correspondence from dictation or written sources.
• Act on incoming mails based on the CEO/COO Office Managers directives.
• Responsible for all travel arrangements /details for the CEO/COO and the leadership team.
• Maintain the office filling system.
• Maintain proper filing for Personal documents (Batals Family) as hard and soft copies to keep an updated backup copy.
•  Maintain proper filing and renewals for legal documents related to CEO and COO personal Companies.
• Maintain proper filing for personal and companies cars portfolio.
• Follow up and renew the insurance policies and claims for company and personal on due.

Requirements:

• Min three years in secretarial work 1 out of which are working under MD or CEO/COO.
• Technical degree in administration.
• Expert in Microsoft office.
• Excellent communication skills (written and Oral).
• Good listener.
• High organizational skills.
• High planning skills.
• Excellent in Internet browsing.
• Familiar with presentation tools.
• Tact and Discrete.