Job Openings Backoffice Supervisor

About the job Backoffice Supervisor

Position: Backoffice Supervisor

Department: Operations

Direct Manager: General Operations Manager

Location: Warehouse

JOB SUMMARY:

Execute back-office tasks encompassing accounting, procurement, logistics, and reporting to support the company's financial objectives.

REPORTS REQUIRED:

  • Monthly Bank Reconciliation
  • Taxation
  • Purchasing
  • Selling
  • Expenses
  • Vendors
  • Profit and Loss (P&L)
  • Balance Sheet
  • Collection
  • Petty-Cash
  • Inventory
  • Outsourced costs evaluation
  • Overtime forecasting (approval needed)
  • NAV revisions

SCOPE:

  • People
  • Financial
  • Others

RESPONSIBILITIES:

PROCUREMENT:

  • Process invoices, payments for purchases.
  • Maintain relationships with suppliers.
  • Prepare financial accounts and reports.
  • Manage year-end budget and settlements.

SALES CYCLE:

  • Monitor cashier transactions.
  • Verify and post showroom deliveries.
  • Control Delivery Journal Batch.

HR ACCOUNTING:

  • Review and audit salaries, payments.
  • Reconcile employee ledgers with HR reports.

WAREHOUSING:

  • Verify stock inventory.
  • Approve Damage reports.

LOGISTICS:

  • Manage orders, report customer statuses.
  • Supervise delivery staff.
  • Coordinate with outsourced drivers.

GENERAL ACCOUNTING:

  • Provide administrative support.
  • Monitor NAV transactions.
  • Assist external auditors.
  • Prepare government, taxation reports.
  • Reconcile bank accounts, manage cash flow.
  • Follow up on payments, bad debts.
  • Analyze expenses, produce reports.
  • Maintain accounting standards.
  • Coordinate with legal department.
  • Prepare contracts, ensure CRM processing.
  • Review processes with GM.

MINIMUM REQUIREMENTS:

  • Accounting degree
  • Fluent in English
  • 2-3 years accounting experience
  • Knowledge of Accounting Standards
  • Managerial, analytical skills
  • Attention to detail
  • Familiarity with financial, commercial, labor, immigration laws
  • Proficiency in Microsoft Excel, ERP modules