Female Executive Assistant

Our client, a leading manufacturing company in Kuwait, is seeking a highly organized and proactive Female Executive Assistant to support senior executives in their organization. The ideal candidate will be fluent in both English and Arabic and will play a critical role in ensuring efficient office operations and effective communication within the team and with external stakeholders.

Key Responsibilities:

• Administrative Support:

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.

• Communication Management:

  • Serve as the primary point of contact for internal and external communication on behalf of executives.
  • Liaise with clients, vendors, and other stakeholders to ensure clear and effective communication.

• Meeting Coordination:

  • Organize and coordinate meetings, including setting agendas, preparing meeting materials, and taking minutes.
  • Follow up on actionable items from meetings to ensure timely completion.

• Project Management:

  • Assist in managing special projects or initiatives, tracking progress, and ensuring deadlines are met.
  • Conduct research and gather information for reports and presentations.

• Office Management:

  • Maintain office supplies and equipment, ensuring the workspace is organized and well-maintained.
  • Implement office policies and procedures to enhance productivity and efficiency.

• Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Exercise discretion in decision-making and communication on behalf of executives.

Qualifications:

• Education: Bachelors degree in Business Administration or a related field is preferred.
• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, preferably in a corporate environment.
• Language Proficiency: Fluent in both English and Arabic, with excellent written and verbal communication skills.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with office management software is a plus.
• Candidates must already be based in Kuwait.