Accounts Payable Officer

JOB SPECIFICATION AND DESCRIPTION

POSITION TITLE: Accounts Payable Officer

DEPARTMENT: Finance

NATURE AND SCOPE OF FUNCTIONS

This position is mainly responsible for the payment of bills in an efficient and timely manner, in compliance with company policies and procedures. This includes the review and processing of all payments, verifying the accuracy of invoices and reconciling supplier statements.

DUTIES AND RESPONSIBILITIES

• Verify the accuracy of all invoices received for payment and ensures that invoices are tax compliant.
• Ensure that the appropriate signatures are affixed to the invoices as evidence of the receipt of the goods/services.
• Enter invoices in the accounting software Microsoft Dynamics Great Plains to meet the payment cycle deadlines; provide clerical support necessary to pay the bills
• Reconciles the account payables ledger to ensure that all bills and payments are correctly accounted for and properly recorded; maintain records of outstanding payables
• Verify and investigate discrepancies by reconciling supplier accounts to supplier statements on a monthly basis (particularly large suppliers).
• Applies knowledge of compliance and tax issues around the accounts payables processes.
• Verify that purchase orders are correctly entered and converted to invoices in the POS.
• Maintain records of all bills paid to facilitate ease of retrieval of documents for external and tax audits.