HR & Administrative Assistant (In office)

JOB SPECIFICATION AND DESCRIPTION

HR & Administrative Assistant (In office)

One-time accuracy is required in working

Must be computer savvy/expert

Role and responsibilities:

• Formal office email drafting and replying
• Filling positions within organization and for our clients
• Handling of administration and record-keeping
• Executing recruitment plans efficiently
• Drafting and posting job descriptions
• Preparing job offers
• Timely follow-up emails sending (internal/external)
• Managing the Manager's calendar including making appointments and prioritizing the most sensitive matters
• Liaise with internal and external personnel
• Follow-up on correspondences and work assigned to internal staff and external agencies
• Prepare correspondences, briefs, reports and presentations
• Review all reports and correspondences before they are submitted to the Manager for approval
• Manage social media coverage for the Manager
• Maintaining comprehensive and accurate records
• Engaged in the planning and execution of trade missions for the Manager

Various Ad hoc requests

• Organizing and planning meetings with key stakeholders such as prospective and current Investors, partners, clients etc.
• Taking notes and writing minutes during meetings
• Conducting or preparing any research that the Manager may require
• Various ad hoc requests
• End to End Recruitment and onboarding
• Excellent business letters drafting skills
• Proficient in Word (Excel, MS Word, Outlook)
• Excellent record keeping

Work hours: 8:00 AM to 5:00 PM Monday to Friday