Accounts Receivables Officer

JOB SPECIFICATION AND DESCRIPTION

POSITION TITLE: Accounts Receivable Officer

DEPARTMENT: Finance

This position supports the accounts receivables function of the organization through the provision of clerical and administrative services to ensure that the company receives payment for goods and services in line with the company's credit policy and the payment terms of each customer. The officer will be responsible for ensuring that payments collected are correctly applied to customer invoices and accounts, and for maintaining and submitting accurate customer statements and records for review on a monthly basis.

Duties and Responsibilities

• Tracks customer balances to ensure that payments are collected within 30 days
• Verify and post cash receipts and customer payments to Microsoft Dynamics GP within 2 days of receipt.
• Verify and Process customer transaction adjustments (credit notes, debit notes and refunds)
• Maintains accounts receivables files and records
• Follow up with customers regarding past due balances
• Generate customer statements for dispatch to customers on a weekly basis
• Prepare collection letters for customers with past due balances and prepare collection report for management review
• Investigate account discrepancies and customer queries.
• Reconciles the accounts receivable sub-ledger to the GL on a monthly basis
• Update the AR status report on a monthly basis