Trustee & Compliance Officer

About the job Trustee & Compliance Officer

JOB KEY FUNCTIONS

The Trust Officer (Compliance) has primary responsibility to:

• Oversee and ensure the proper administration of Financial Covenants and obligations of Issuers (the Clients)
• Ensure that supporting documentation for all Clients are aligned with our internal AML and KYC Policy and Procedures
• Liaison with Clients and process requests for consideration by the investors and to organize and host all meetings as required by the terms of the Trust Deed
• Keep the record of meetings and resolutions made by the investors
• To keep abreast of all requirements of the Client under the Trust Deed and miscellaneous documents and maintain a record of performance and action
• Promptly report to the Manager likely or actual breaches by the Client of its obligations under the Trustee
• Promptly report to the investors financial covenant documents and miscellaneous reports required to be delivered to them within the prescribed period set out in the legal documents
• Maintain a register of all pledges and compliance requirements through our internal software system
• Maintain the Register of beneficial owners for all clients
• Issue Notices, Demand Letters, Compliance Requests and within established timeframes.
• Ensure compliance with Trust and Corporate Services Act and its Regulations in the performance of Trustee Services and correspondence with Clients and the investors

Responsibilities and Duties:

• To maintain the Operating Standards annexed hereto
• Liaison with the Trustee Paying Officer to confirm any extension in maturity dates or pre-payments or actions determined to be taken by the investors
• Preparing letters to the Client upon failure to fund account within the prescribed timeline and advising the investors
• Monitoring the performance and compliance of the Client against the executed legal documents signed
• Preparation of risk assessment to determine the risk profile of the Clients and monitoring the risk profile
• Corresponding with the investors promptly within the prescribed operational timelines
• Create and maintain a physical and electronic file folder of correspondence in line with the institutions policy and procedures
• Any other duties that may be assigned by the Supervisor or higher level Manager

Education/Experience

• First degree in Accounting, Business and Management Studies, Law or its equivalent
• A minimum of three (3) years experience in Trustee Operations or Compliance and Regulatory Operations
• Certification in AML/CPF/TF highly recommended
• Professional training and certification in Compliance, Ethics or Corporate Governance
• Professional training and/or certification in Securities Management and Securitization

 Specialised Techniques/Learned Disciplines

• Strong Planning & Organization Skills
• Well developed communication skills (both orally and written)
• Strong analytical and conceptual skills
• Ability to deal effectively with people at all levels
• Must be able to work well with others
• Time Management Skills
• Excellent Computer Skills (Spreadsheet & Word Processing)

 Specific Knowledge

• In-depth knowledge of financial covenant calculations and interpretation
• Working knowledge of the regulatory framework of the Trustee Services Industry
• Working knowledge of Trustee Act and Trust and Corporate Service Act and regulations
• Functional knowledge of the duties of a Trustee Officer
• Sound knowledge of the operations of Capital Markets
• In-depth Proceeds of Crime, Anti-Money Laundering and Terrorism Prevention Acts and Regulations
• Working knowledge of the proper interpretation of legal documents and instruments
• Working knowledge of registration of security documents at different entities i.e. National Security Interest in Personal Property, Companies Office, National Land Agency and others