About the job Administrative Assistant
OFFICE ASSOCIATE - Administrative Assistant
Casual/ Multiple Businesses/ Multiple Locations
Position Summary:
Our Administrative Assistants are trained to provide exceptional support to ensure efficient operation of the office. We understand the importance of having Office Associates that are capable and available to support managers and employees through a variety of tasks related to organization and communication.
Duties & Responsibilities:
Answer, screen, and forward incoming calls
Provide information by answering questions and requests
Organize and schedule appointments and meetings
Maintain contact lists
- Handling and assisting with document distribution and other administrative projects
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
Arrange meetings, attend and take meeting minutes as required
Prepare and submit purchase orders and expense reports
- Assist in the development and implementation of administrative systems, procedures and policies
Perform clerical work as required
- Knowledge of accounts payable, accounts receivable or payroll
- Manage and maintain all aspects of payroll from scheduling to verification
Prepare and disburse invoices to customers
- Analyze transaction details to identify refunds, negative delinquent and insufficient payments
Reconcile transactions with statements
- Maintain accurate financial record of all receivable transactions, verifications, etc
Support accounting operations
- Manage and maintain all aspects of payroll from scheduling to verification
- Ability to manage multiple responsibilities; including Reception, Administration, as well as additional duties as required
Qualifications & Skills:
High School Diploma or GED
- Minimum three (3) years experience in an office setting or administrative role
Proficient on computers
- Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Strong attention to detail
Submit your resume and cover letter to The Agency at recruiter@theagency212.com
Any questions can be directed to Courtney 780-833-1112
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.