Accounts Payable Supervisor

JOB DESCRIPTION

Position: Accounts Payable Supervisor

Schedule: 8pm to 5am

Set-up: Onsite (Clark, Pampanga)

Company Profile:

RadiusPoint was created to innovate the industry as an Expense Management company specializing in

Telecom, Wireless, and Utility invoices. Our technology-based software and process-driven solution accelerated the transformation for corporations whether big or small. It is our comprehensive approach to

Enterprise Expense Management that consistently reduces costs, increases productivity and delivers predictable, reliable results.

Responsibilities:

Processing-

• Update Trello at the end or beginning of each week for the next weeks reports.
• Train current and new employees on navigating the software and advise on the processes and polices that are followed in the processing departments.
• Ensure all invoices are processed within two days and all once weekly reports have all invoices included. Take a look at the invoice tables every morning and check dates the ensure there is nothing old being left on the table. Make sure PDF invoices are processed before each report closes. Email processor if not. If there is a problem relay that to management. a. This includes Modi, Solvo folders, in house processing folder
• Ensure that past dues and disconnect notices are researched and worked in a timely manner to avoid disconnection. Must be same day as received. All disconnect notices should be given to you and you should log them on the Disconnect notice log. The papers can be filed in the file cabinet once this check is complete. No one should hold these on their desk unless they are waiting on more information. This should be checked on as well. If there is a problem relay that to management.
• Ensure that all reports are completed and sent to the clients in a timely manner. Keep an eye in

Trello. If you see a report getting close to the time its due please check on processor. If there is a problem relay that to management.

• Ensure processing team members complete PE tickets weekly
• Answer processing questions from inhouse and external groups.
• Provide update as needed on changes, processes or policies. Update RP documentation.
• Manager holds
• Ensure that MACs are created and closed before deadline.
• Ensure missing bill invoices are generated
• Respond to client and other emails as needed.
• Process invoices as needed

• Assign missing bill from folder
• Manage LCCA Past due research report
• (Backup) Totals for client reports
• (Backup) Process BBA UK

Daily Client Reports- (Backups include Leon, Austen, Daniel)

• National Vision

Coding- (Backups include Maribel)

• Ensure team members are moving invoices that require coding to the correct folder.
• Ensure that completed coding requests are updated in the system (meter changes, vendor changes, the addition of a service or phone #, etc.) Please follow new coding workflow. The coding portal

should be checked twice a day for new invoice ready to process.

• When coding for new accounts are set up enter the new account in EL. Same as above.
• Update account numbers.
• Submit coding as needed

Missing Bill

• Manage missing bill team.
• Tasks to be defined at a later date.

Mail room

• Oversee the mailroom activities and ensures that the mail is opened in the order of the reports and handed out. Please check late afternoon to ensure there is nothing left in the mail room. If there is see who can assist with what is left. If there is a problem relay that to management.
• Ensure that client mail is sent at least once each week. Backup when needed.
• Ensure that all same day scan and attach is completed by 4pm and all other invoices scanned and attached by the 2-3-day turnaround. Check in Trello to see if any report is being held up by scanning/ attaching. Some days mail comes at the same time scanning / attaching is needed.

Check to see if assistance is needed. If you are not available to assist please see who else can.

• Ensure invoices are labeled with date and placed in box.
• (Backup) Scanning/ attaching
• (Backup) Sorting/ opening mail

Invoices Email (Backup)

• Manage invoices email box
• Save invoices to the missing bill folder
• Assign out any client questions that may come to the inbox

Additional Projects-

• Recording/Confirming all processing issues found in new EL.

Training Received:

• Processing Training
• National Vision Report Training
• Exceptions Training
• New Account Setup Training
• Scanning and Attaching Training
• Missing Bill Training
• Mailroom Training
• Kone Lease Training
• Submitting Coding Tickets
• Invoices Email Training