Sales Administrator – Bellville, Cape Town R15 000 – R17 000 (5-Month Temp)

Sales Administrator – Bellville, Cape Town - R15 000 – R17 000 (5-Month Temp Cover)

Key Performance Areas & Responsibilities

1. Sales Support & Logistics Coordination

• Verify product pricing and packaging specifications (Small, Medium, Large, Minis, etc.).
• Liaise with the Logistics department to confirm freight rates.
• Manage order documentation by creating and maintaining physical and digital files for all new orders.
• Update and maintain the Customer Database in coordination with Logistics and TSIS.

2. Reporting & General Administration

• Update weekly order intake reports and intake summary reports.
• Maintain the Budget vs. Actual report (Quantity & Sales Invoiced).
• Handle general admin tasks, including travel arrangements (quotes/bookings) and business card orders.
• Assist with corporate exhibition planning, including budget updates and sourcing quotes.

3. Systems & Syspro Management

• Proformas: Create Proforma invoices for both Local and International clients; open Order Proformas upon customer acceptance.
• Shipping: Create and maintain Shipping Instructions (SI).
• Customer Records: Create new customer profiles and maintain existing ones on Syspro.
• Financial Admin: Load requisitions for travel and general expenses; assist sales teams with credit note applications and re-invoicing.

4. Meetings & Customer Service

• Attend and record minutes for Sales and PPC (Production Planning & Control) meetings.
• Distribute action items to relevant parties and follow up on progress.
• Manage the Customer Complaint (CC) registration process, ensuring all complaints are indexed and status-tracked.

Requirements

• Minimum Qualification: Matric with Mathematics.
• Tertiary Education: Administration certificates are considered a strong advantage.
• Experience: 2–3 years of experience in a similar role.
• Industry Knowledge: Experience in a Manufacturing environment or exposure to International logistics/trade is highly beneficial.
• Software: Previous experience using Syspro is preferred.