Operations Coordinator

Job Good! Life Good!
The HeadHunter Group is an innovative Staffing and Recruiting Company operating in Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece and USA. We offer the newest mentality in Staffing industry and our core business are Candidates and Clients.

For our Client, we are looking for:

Operations Coordinator

Are you a detail-oriented individual with a knack for juggling multiple responsibilities seamlessly? We're seeking an Operations Coordinator to join our dynamic team in the Finance department. As an Operations Coordinator, you'll play a crucial role in ensuring the smooth execution of logistical, supply chain, HR, legal, and customer service functions within our organization.

Key Responsibilities:

Logistics:

• Oversee custom clearance processes and warehouse organization.
• Manage stock levels in customs warehouse and provide regular reports to sales teams.
• Coordinate customs excise stamps procedures and registrations, ensuring compliance with regulations.

Supply Chain:

• Organize order processing and transportation, liaising between headquarters and logistics teams.
• Ensure timely delivery of goods and communicate effectively with all stakeholders.

HR Responsibilities:

• Maintain employee files, ensuring documentation compliance and data exchange with headquarters HR.
• Manage employee contracts, annual leave registrations, and medical checks.
• Prepare monthly HR reports and oversee office access records and salary timesheets.

Legal:

• Monitor contracts with customers and vendors, coordinating with legal departments both locally and at headquarters.
• Prepare monthly legal reports and debtor lists to ensure compliance and transparency.

Customer Service (Finance):

• Maintain constant communication with customers regarding dues and payments.
• Conduct reconciliations and prepare analytical reports.
• Compile lists of customers for legal processing when necessary.

Qualifications:

• Bachelor's degree in Business Administration, Finance, or related field.
• Proven experience in operations coordination or similar roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office suite and relevant software applications.
• Knowledge of customs clearance procedures and legal compliance preferred