Office Administrator

Good Job! Good Life!

The HeadHunter Group is an innovative Staffing and Recruiting Company with HQ in Dover, Delaware (USA), operating in Canada, Albania, Kosovo, Montenegro, North Macedonia, Bosnia & Herzegovina, Bulgaria, Serbia, Cyprus, and Greece. We offer the newest mentality in the staffing industry, and our core business is focused on Candidates and Clients.

The HeadHunter Group is looking for an Office Assistant to join our team in Kosovo. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of administrative and office support tasks to ensure smooth daily operations.

Key Responsibilities:

• Manage daily office operations, including correspondence, scheduling, and supplies.
• Support HR and recruitment teams with document preparation and candidate coordination.
• Maintain and organize company records, files, and databases.
• Coordinate meetings, appointments, and travel arrangements for staff and management.
• Handle incoming calls, emails, and visitors in a professional manner.
• Prepare reports, presentations, and other administrative materials as requested.
• Assist with invoicing, expense tracking, and basic financial administration.
• Ensure smooth communication and workflow between departments and external partners.

Education & Experience:

• Bachelors degree in Business Administration, Management, or a related field (preferred).
• Minimum 1-2 years of experience in an administrative or office support role.
• Experience in HR or recruitment support is an advantage.

Skills & Competencies:

• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in handling documents and data.
• Ability to multitask and prioritize tasks effectively.
• Professional attitude and strong sense of responsibility.
• Ability to work independently and as part of a team.

Language Requirements:

• Fluency in English (written and spoken).
• Knowledge of additional languages is an asset.

Other Requirements:

• Strong interpersonal skills and a positive, proactive attitude.
• High level of confidentiality and discretion when handling sensitive information.
  

Note: Please note that only shortlisted candidates will be invited for an interview.

The HeadHunter Group offers equal opportunity for everyone, and no person shall be discriminated against on the grounds of age, gender, sexual orientation, disability, nationality, ethnic background, race, skin color, religion or ideology, political persuasion, social background or marital status.