Office Manager

Support Leadership. Drive Organization. Help Build the Future.

GOR Group is supporting a client who is seeking a highly organized, proactive, and professional Office Manager to support executive leadership and oversee day-to-day office operations for a rapidly growing organization within the digital infrastructure and technology sector.

This role serves as the administrative backbone of the organization, providing executive support while ensuring office operations, travel coordination, company events, and strategic initiatives are executed efficiently and professionally.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and enjoys helping leadership teams operate at their highest level.

This is an onsite position located in the Buffalo, New York area.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate internal and external meetings, including logistics and preparation.
• Arrange executive travel, accommodations, and detailed itineraries.
• Prepare meeting agendas, presentation materials, and supporting documentation.
• Track executive action items and ensure timely follow-up.
• Support executive communications and correspondence.
• Assist with leadership reporting, planning sessions, and executive meetings.
• Maintain confidential records, files, and executive documentation.
• Anticipate scheduling conflicts and proactively resolve logistical challenges.

Office Management

• Oversee daily office operations and administrative functions.
• Coordinate office supplies, equipment, furniture, and vendor services.
• Serve as the primary point of contact for office-related needs.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate facility maintenance requests and office improvements.
• Support employee onboarding logistics and workspace preparation.
• Maintain office procedures, policies, and administrative best practices.
• Assist with employee engagement initiatives and office culture activities.

Administrative & Operational Support

• Maintain company records, files, and administrative documentation.
• Support document organization, retention, and records management.
• Coordinate internal meetings and company communications.
• Assist with preparation of reports, presentations, and business materials.
• Support expense reporting and administrative tracking activities.
• Coordinate relationships with vendors and service providers.
• Provide administrative support to executive and leadership team members.
• Support company-wide initiatives and special projects.

Travel & Event Coordination

• Coordinate executive and team travel arrangements.
• Manage conference registrations and event logistics.
• Assist with trade show preparation and execution.
• Support customer visits, facility tours, and leadership events.
• Coordinate company-hosted meetings, events, and team activities.
• Manage calendars associated with conferences, speaking engagements, and industry events.

Strategic & Special Projects

• Support strategic initiatives assigned by executive leadership.
• Conduct research and gather information to support decision-making.
• Assist with process improvement and organizational development initiatives.
• Coordinate cross-functional administrative projects.
• Support company growth initiatives and operational scaling efforts.
• Assist with implementation of new administrative systems and processes.

Required Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, Administrative Manager, or similar role.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and presentation software.
• Experience managing executive calendars and coordinating complex travel arrangements.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.
• Strong attention to detail and commitment to follow-through.
• Self-motivated with the ability to anticipate needs and solve problems proactively.

Preferred Qualifications

• Experience supporting senior executives or C-suite leadership.
• Experience working within technology, engineering, manufacturing, construction, infrastructure, or related industries.
• Experience supporting a startup or high-growth organization.
• Experience coordinating conferences, trade shows, executive events, and customer engagements.
• Familiarity with project coordination, process improvement, and business operations support.

Key Competencies

• Executive Presence
• Professional Communication
• Organization & Planning
• Problem Solving
• Attention to Detail
• Confidentiality & Trust
• Initiative & Ownership
• Adaptability
• Customer Service Mindset
• Relationship Building

What Success Looks Like

• Executive schedules are managed efficiently and strategically.
• Travel, meetings, and events are executed seamlessly.
• Office operations run smoothly and professionally.
• Leadership productivity is enhanced through proactive support.
• Administrative processes are organized, documented, and scalable.
• Internal communications and coordination efforts are effective.
• Company events, conferences, and executive engagements are successfully executed.

Why This Opportunity?

This position offers the opportunity to work directly with executive leadership, contribute to a growing organization, and play a key role in supporting business operations during an exciting period of growth.

The successful candidate will have significant visibility across the organization and the opportunity to make a meaningful impact through operational excellence, organization, and strategic support.

Schedule: Full-Time, Onsite
Travel: Occasional travel may be required for events, meetings, and company initiatives.

About the GOR Group:

At GOR Group, we believe in Grit Over Resume.

We understand that great talent does not always come from a perfectly matched resume. While experience and technical skills matter, we know that some of the most successful professionals are those who demonstrate the character, determination, and drive to learn, adapt, and deliver results.

We value individuals who demonstrate:

• Leadership
• Accountability
• Problem Solving
• Adaptability
• Strong Communication
• Continuous Learning
• A Willingness to Take on Challenges
• A Strong Work Ethic
• The Ability to Grow and Develop in New Environments

If your experience does not align with every requirement, but you believe you can make an impact, we encourage you to apply.

At GOR Group, we look beyond job titles and keyword matches. We focus on identifying individuals who bring the right attitude, work ethic, leadership, and technical capability to help our clients succeed. We partner with organizations across the mission critical, data center, manufacturing, commissioning, construction, and infrastructure industries to connect them with professionals who are ready to contribute, grow, and build meaningful careers.

If you're ready to help build the next generation of digital infrastructure while advancing your career in one of the fastest-growing industries in the world, we'd love to hear from you.

Know Someone Who Might Be a Fit?

GOR Group believes in Grit Over Resume. Great talent often comes through strong networks and referrals from industry professionals.

If you know someone in the mission critical, data center, manufacturing, commissioning, construction, or infrastructure industries who may be open to new opportunities, we offer a $500 referral bonus for successful placements. If your referral is hired and completes the required employment period, we'll reward you for helping connect great talent with great opportunities.

Reach out to our team to learn more about our referral program and current openings.