Online Management Systems & Sales Administrator

Salary: Market related

Location: Cape Town

Industry: Food Processing/Supply

Reference Number: CWR.OMSSA.NRS.16092025

COMPANY DESCRIPTION:

Our client is a leading South African meat wholesaler supplying meat and other food products to sectors of the hotel, restaurant and hospitality industries. They are looking for an Online Management Systems and Sales Administrator to join their Cape Town team.

JOB DESCRIPTION / PURPOSE:

Support and manage purchasing, product loading, pricing accuracy, supplier coordination, and system integrity across our Cape Town and Johannesburg branches.

The ideal candidate will have experience in inventory management, online systems (such as OMS, Meat Matrix, and Pastel), and be able to work both independently and as part of a dynamic team.

MAIN DUTIES & RESPONSIBILITIES:

• Manage OMS for both Cape Town and Johannesburg branches
• Create and process purchase orders (POs)
• Load and maintain products on Pastel, Meat Matrix, and OMS
• Oversee and ensure product and pricing accuracy on all systems
• Create and prepare product price lists
• Load new products with accurate cost and selling prices
• Handle PO and stock-related queries efficiently
• Receive and verify all PO documentation (goods, services, equipment, supplies)
• Liaise with suppliers regarding deliveries and product queries
• Communicate with staff regarding stock requirements
• Monitor stock levels and initiate re-orders as needed
• Assist with monthly stock takes
• Accurately allocate correct cost codes and amend POs as required
• Work closely with accounts for PO approvals and payment processes
• Source and build relationships with reliable suppliers and vendors
• Ensure pricing is updated on all relevant systems (e.g., Chips)
• Manage customer catalogues and load pricing
• Communicate supplier price increases and ensure customer pricing adjustments
• Follow up on outstanding orders and confirm delivery schedules
• Maintain and update Commercial App

EDUCATIONAL REQUIREMENTS:

• Matric
• Further qualification in Administration, Logistics, Supply Chain or Procurement is advantageous

EXPERIENCE AND SKILLS REQUIRED:

• Minimum 2 - 3 years experience in a similar administrative or procurement role
• Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms
• Strong understanding of inventory and pricing systems
• Excellent attention to detail and high level of accuracy
• Good written and verbal communication skills
• Ability to multitask, meet deadlines, and work under pressure
• Experience in the FMCG, food service, or meat industry is beneficial
• Own transport and valid drivers license required

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.