Lease Administrator

Salary: Market related

Location: Cape Town

Job type: Permanent

Industry: Serviced Office Space

Reference Number: CWR.C.LA.16092025

COMPANY DESCRIPTION:

Our client is a premium, serviced office provider with flexible offerings ranging from virtual to large office space. They are looking for a Lease Administrator for their branch in Cape Town.

JOB DESCRIPTION:

The Lease Administrator (LA) is responsible for the administration of all Company leases throughout the lifecycle of the lease contract; from creation, amendments, renewals, lease terminations, move-outs and record keeping. The LA will also be responsible for certain Sales related inputs and reports.

MAIN DUTIES & RESPONSIBILITIES:

• Maintenance of all lease documents, including lease agreements, lease amendments and lease renewals.
• Ensuring that lease documents comply with policies and procedures which have been established.
• Maintaining accurate, complete and up-to-date records for all lease documents and other important information (e.g., FICA).
• Managing client lease folders on SharePoint (SP) by creating folders per policies and standards, uploading all necessary information and archiving old client folders.
• Maintaining a detailed understanding of all the clauses, terms and conditions as well as any addendums pertaining to lease agreements.
• Drafting new leases from signed client proposals, using the latest lease template ensuring that information is accurate, special comments are clearly documented as agreed and are supported by written confirmation from directors.
• Ensuring all leases are signed by the relevant parties within the stipulated timeframe, including existing leases, and taking proactive actions to achieve this outcome.
• Maintaining a detailed knowledge of the pricing structures throughout the organisation that relate to all products and services.
• Ensuring that all tickets applicable to lease administration are managed and completed within service delivery timelines.
• Performing credit checks and consulting with the FM with regards to any negative credit history.
• Providing the Operations Team with feedback on lease agreements, credit checks and other related information on a regular basis.
• Instructing the Finance Team (via ticketing system) to invoice the client once fully signed leases are received and ensuring that all relevant information is included to enable the team to invoice accurately.
• Ensuring that the Sales Analysis is accurate, up to date and reflects all existing office leases.
• Actively managing the renewals schedule by keeping information accurate and current so that Senior Management can make decisions thereon and subsequently sending out lease renewal reminders and proposals (where applicable) within required timeframes.
• Compiling lease history and documentation for leases which are being handed over for collection.

EDUCATIONAL REQUIREMENTS:

• Matric
• Relevant tertiary qualification (added advantage)

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 Years experience in a similar role
• Contractual Law experience (advantageous)
• Excellent verbal, written and numerical skills (communication is required with clients, internal staff as well as Company senior management)
• Attention to detail
• Strong administration skills with the ability to manage multiple tasks in various stages (critical)
• Effective time management

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

POPIA

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2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.