Executive Assistant to the CEO

Position Overview

We are seeking a highly skilled and experienced Executive Assistant to provide dedicated support to the CEO of a dynamic organization. This is a fully on-site role requiring presence five days a week, and is ideal for a seasoned EA who has supported C-suite leadership — ideally a CEO — and thrives in a fast-paced, high-visibility environment. The right candidate brings polished communication skills, exceptional organizational instincts, and the ability to manage competing priorities with discretion and professionalism.

Key Responsibilities

• Provide comprehensive administrative support to the CEO and other senior leaders, including drafting correspondence, preparing presentations, reports, and press releases
• Manage organizational contacts, attend meetings, and prepare and distribute meeting minutes
• Assist with research grant applications, track grant reporting, and perform web research on federal research funding trends
• Identify articles and opportunities of interest by reviewing websites and printed media
• Serve as the first point of contact for the executive office, triaging calls and communications from other departments, donors, media, scientists, politicians, advocacy partners, and external stakeholders
• Schedule meetings, arrange travel, and process reimbursements in a timely and accurate manner
• Sort mail, order supplies, and handle general office coordination responsibilities

Requirements

• Prior experience as an Executive Assistant, ideally supporting a CEO or equivalent C-suite executive
• Must be able to work on-site five days a week — this is not a remote or hybrid position
• Proficient with MS Teams and standard Microsoft Office suite
• Bachelor's Degree in a related field, or equivalent combination of education and additional experience

Preferred Qualifications

• Experience in a healthcare, research, or nonprofit environment
• Familiarity with grant reporting processes and research administration
• Demonstrated ability to manage stakeholder communications across a broad range of audiences including media and government contacts

Screening Questions

1. Have you previously served as an Executive Assistant directly supporting a CEO or President? If so, describe the scope of that role.
2. This is a fully on-site position five days a week. Can you confirm you are able to meet that requirement?
3. Describe a situation where you managed a high-stakes communication or project on behalf of a senior executive — what was the outcome?