Division Assistant

Responsibilities:

1. Management of the Executive diary and appointment including screening incoming calls, correspondence and handling mail, forwarding appropriate materials to the manager or relevant departments
2. Undertakes the designated administrative duties, and attends to personal travel arrangements, business appointments and administrative tasks related to functional responsibilities
3. Providing administrative within the departments
4. Prepare presentations, reports and announcement for Executives and circulate via email to the target group.
5. Work effectively with heads of division/department, business units in the company and external parties
6. Coordinate and Work closely with the management and coordinating with all departmental units and outside parties
7. Corporate Communication Be part of Division Assistant group in assisting communications with the Directors , Executive Committee members and others
8. Assist department projects and company projects as assigned
9. Complies the minutes of Division Meeting.
10. Other Assignment upon requested.

Key skills:

1. Bachelor degree of Business Administration / Chinese language or related field
2. Minimum 3 years experience as Management Assistant, Personal Assistant or Secretarial duties
3. Excellent English communication skills, both verbal and written
4. Good communicate in Chinese (Business level) is a must!
5. Excellent typing skills- Good computer literacy, speed and accuracy essential. (MS Office, Excel, PowerPoint)
6. Excellent and proven communication both skills and ability to establish rapport and sound relationships within and inter departments
7. Ability to represent the company in a professional and respectable manner, and advance the interest of the company
8. Proven ability to work under pressure and to tight deadlines
9. Flexible and mature approach with ability to work unsupervised