Personal Assistant to Chairman

Duties and Responsibilities:

• Actively support business strategy, marketing research, and comparison for business plans and reviews.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners, Schedule meetings and appointments.
• Uphold a strict level of confidentiality, Develop and sustain a level of professionalism among staff and clientele
• Acting as the point of contact between the executives and internal or external colleagues
• Handling correspondence directed to the chairman, Making travel arrangements and detailed travel itineraries with complex plans, Visa arrangements, hotel arrangements, etc.
• Producing reports and presentations, Maintaining the current filing and database system, looking for ways to improve current systems, Preparing Agenda papers for Board and other related meeting
• Scheduling meetings as per the availability of the chairman, arranging the venue, and intimating the other stakeholders and MOM for the same. Monitor inbox, draft email correspondence, and respond on behalf of the Chairman
• Assist with miscellaneous special projects or duties as needed. Setting virtual and in-person meetings for executives and departments, Working cross-functionally internally and with external vendors to host Organizations' upcoming events.
• Perform other duties as assigned by the Chairman.
  

Requirements & Qualifications:

• BA/Master in Management, Business Administration, or relevant field
• At least 5 years experience in a similar position
• Computer Literacy (Microsoft Office)
• Strong business acumen
• Strong secretarial or administrative tasks
• Excellent communication skills
• Proactive nature and result-oriented
• Positive attitude, Confident, and motivated person
• Able to work under pressure, multiple jobs, and Keen attention to detail
• Good command of English (Can Speak Chinese is a plus).