Human Resource Admin (Junior)

ABOUT THE ROLE:
The Human Resource Admin Junior will provide essential administrative support to the HR department, focusing on recruitment coordination, payroll assistance, and accurate data entry. This role is ideal for a candidate looking to gain practical experience in HR administration within a consulting setting.

PRIMARY DUTIES:

1. Recruitment Support

• Post job advertisements on relevant job boards and social media platforms;
• Screen resumes to shortlist candidates based on job requirements and qualifications;
• Schedule interviews, coordinate logistics, and communicate interview details to candidates;
• Assist in preparing and organizing interview materials for hiring team;
• Track recruitment status, follow up with candidates, and maintain an updated candidate database.

2. Payroll and Benefits Administration

• Collect, verify, and enter employee attendance data for payroll processing;
• Assist in reviewing payroll records to ensure accuracy in employee compensation and benefits;
• Coordinate with the finance department to handle payroll-related queries and adjustments;
• Maintain confidentiality of payroll information and ensure data integrity.

3. Onboarding and Offboarding

• Assist with the onboarding process by preparing offer letters, contracts, and new hire documentation;
• Organize orientation sessions and provide initial support to new employees;
• Support offboarding processes, including exit interviews, clearance forms, and final payroll adjustments;
• Update HR systems and employee files to reflect any changes in employment status.

4. HR Records Management

• Accurately maintain and update employee records, including contact details, job information, and personal data;
• Organize, file, and manage personnel documents, ensuring compliance with confidentiality and data protection policies.

5. General Administrative Support

• Handle daily office administration tasks, including filing, document management, and correspondence;
• Assist in scheduling and organizing HR meetings, workshops, and training sessions;
• Respond to clients' inquiries, providing guidance on HR policies and procedures as needed;
• Support HR projects and initiatives as assigned by the superior.

Preferred Qualifications:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field;
• Previous experience in an HR-related role, internship, or administrative role is an added advantage;
• Effective communication skills in both English and Malay;
• Proficiency in Microsoft Office Suite (Word and Excel);
• Familiarity with HR software such as an Applicant Tracking System and Payroll System is preferred;
• Basic understanding of payroll software and data entry processes.