EXECUTIVE ASSISTANT

About the client

With its history going back 8 years, the client is a highly focused consultancy and fundraising firm supporting to meet a clients strategy. Specialising in the maritime industry, yachts and corporate jet markets and related to decarbonization of these sectors.

Roles and Responsibilities:

• Manage the Managing Directors and the Teams calendar/ email /diary management
• Supporting the team members and joint venture partners as required
• Day-to-day operational and administration tasks, standard legal agreement and update of contracts
• Support setting up of calls, meetings with new and existing clients, banks and investors
• Providing supplier / client simple reports / taking down notes / attending / following up meetings as required.
• Producing monthly/quarterly company information to Managing Director.
• Ensuring company products and services from suppliers are up to date, creating, organizing and updating pitch presentations (power points pdfs etc).
• Assist in identifying new sales opportunities, arranging meeting with potential buyers and suppliers as required by the MD and team.
• Developing and maintaining a professional working relationship with business partners and customers, assist in sourcing of new suppliers / materials as required, producing client samples, sending offer contracts to clients.
• Updating CRM online platform and databases, website and portal.
• Basic data entry and other administrative and IT tasks as required.

Skills and Qualifications

• Degree education, overseas work experience
• 2-3 years of experience in executive assistance role
• Strong IT expertise
• MS Office: (Outlook, Word, Excel, Teams Powerpoint etc) Google Suite, Sharepoint
• Using technology to improve company efficiencies in growing companies.
• Inbound and outbound sales experience is a big plus
• Possess an enthusiastic, energetic, self-motivated, and detail-oriented approach towards work and all work projects.
• Multi-task and change from one task to another without loss of efficiency or composure.
• Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management.
• Exceptional customer service, active listening, verbal and written communication skills, and professional phone video manner
• Background in Maritime is a plus.
• Willing to work Monday to Friday 6am to 3pm UK time (core hours 8am 2pm)

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